Data Entry Specialist

Data Entry Specialist - Inventory & Compliance (Cannabis Manufacturing)

Company: Rodeo Cannabis Co. (CT Social Equity LLC)
Location: Sterling, CT 06377 (On-site)
Job Type: Full-time
Schedule: Monday-Friday, 7:00 AM-4:00 PM (no nights, no weekends)
Pay: $18.00-$20.00 per hour, based on experience. Higher starting rate for seed-to-sale or GMP batch record experience.
Reports To: Compliance Manager

ABOUT US
Rodeo Cannabis Co. is a licensed cannabis manufacturing and fulfillment facility in Sterling, Connecticut, producing flower, pre-roll, concentrate, and infused products for licensed retailers across the state. We are a Connecticut social equity business. We run on documented procedures, controlled batch records, and state seed-to-sale tracking, and we take accuracy seriously because every record we keep is part of how the industry earns trust.

WHY YOU'LL LIKE THIS JOB
- A steady weekday schedule with no nights and no weekends
- Full training on BioTrack Trace, batch records, and our SOPs; no cannabis experience required
- Hands-on experience in Connecticut's regulated cannabis industry, a growing field with real career paths in compliance, inventory, and operations
- A clear, defined role where your accuracy directly keeps the company compliant
- Health insurance, 401(k), paid time off, and a dispensary discount

JOB SUMMARY
The Data Entry Specialist keeps our electronic records in step with what happens on the production floor. You will read and interpret batch records, then record the matching inventory conversions in the state track-and-trace system within one hour of each physical action being completed. You will also maintain KPI data and support other administrative recordkeeping. This role suits someone who is precise, reliable under time standards, and comfortable working with documents and numbers in a regulated environment.

RESPONSIBILITIES
Batch Record Review
- Read, analyze, and interpret completed batch records for flower, pre-roll, concentrate, and infused product runs
- Verify that batch records are complete and internally consistent, checking signatures, dates, lot numbers, UIDs, weights, and yields
- Identify missing entries, calculation errors, or discrepancies, and route them to the responsible team lead or manager for correction before entry
- Understand each production step well enough to know which inventory transactions it requires

State Track-and-Trace Entry
- Record inventory conversions in BioTrack Trace (CT's electronic seed-to-sale tracking system) so the electronic record matches the physical action
- Complete each conversion within 1 hour of the physical action being finished
- Confirm that input and output UIDs, product names, quantities, and units of measure exactly match the batch record
- Document entry times and maintain a clear audit trail for each transaction
- Escalate immediately any action that cannot be entered within the one-hour window, or any record that does not reconcile

KPI & Administrative Data Entry
- Enter production, yield, and operational KPI data into company tracking workbooks accurately and on schedule
- Support monthly KPI rollovers and data checks
- Perform other administrative data entry, including logs, forms, inventory records, and reports
- File, scan, and maintain completed batch records and supporting documents so they are organized and audit-ready
- Support DCP inspections, records requests, and internal audits by retrieving documentation quickly

REQUIRED QUALIFICATIONS
- Must be 18 years of age or older
- Able to obtain and maintain a Connecticut DCP cannabis employee registration, including a background check
- High school diploma or GED
- 1+ years of experience in data entry, administrative support, or recordkeeping
- Strong typing speed with a high level of accuracy
- Proficiency in Microsoft Excel (data entry, sorting, filtering, basic formulas) and Microsoft Word or Google Workspace
- Comfortable with basic math, including weights, unit conversions (g/kg/mg), and percentages
- Ability to read and understand technical documents and follow SOPs exactly
- Ability to meet strict time standards consistently
- Strong attention to detail and willingness to stop and ask when something does not match

PREFERRED QUALIFICATIONS
- Experience with a seed-to-sale or inventory tracking system (BioTrack, Metrc, or similar)
- Experience reading batch records or production documentation in cannabis, pharmaceutical, food, or another GMP-regulated industry
- Experience with KPI tracking or operational reporting
- Associate degree or coursework in business, data, or a related field

PHYSICAL REQUIREMENTS
- Able to sit at a computer for extended periods
- Able to walk the facility, including production areas, to collect records and verify information
- Able to lift up to 25 lbs

BENEFITS
- Health insurance
- 401(k)
- Paid time off (PTO)
- Dispensary discount (employees 21 and older)

Rodeo Cannabis Co. is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected characteristic.