Office Administrator - Electrical Contractor

Job Description

Job Description

About Us

We are a growing electrical contracting company specializing in residential, commercial, and/or industrial projects. We pride ourselves on quality workmanship, reliability, and excellent customer service. We are seeking an organized and proactive Office Administrator to keep our operations running smoothly.

Position Summary

The Office Administrator will oversee daily administrative operations, coordinate with field staff, manage payroll, and ensure efficient communication between clients, technicians, and management. This role is essential to maintaining workflow and supporting project success.

Key Responsibilities

• Manage daily office operations and administrative tasks
• Schedule service calls, projects, and dispatch electricians
• Handle customer inquiries, calls, and emails
• Prepare invoices, track payments, and bookkeeping
• Maintain job files, permits, and documentation
• Coordinate with project managers and field staff on timelines and updates
• Order office and project supplies as needed
• Assist with payroll processing and timesheet tracking
• Ensure compliance with company procedures and safety documentation

Qualifications

• 3+ years of office management or administrative experience (construction or electrical industry preferred)
• Strong organizational and multitasking skills
• Excellent communication and customer service abilities
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Experience with scheduling or dispatching software is a plus
• Bookkeeping knowledge (QuickBooks preferred)
• Ability to work independently and handle a fast-paced environment

Preferred Skills

• Familiarity with electrical or construction terminology
• Experience with accounting software, primarily QuickBooks
• Strong problem-solving skills and attention to detail