Chiropractic - Office Manager

Job Description

Job Description

This Key position will report directly to the Owner/Operator of our small Chiropractic Office. We have been in business for over 40 years, have a strong patient base, 3 excellent physicians and a small loyal administrative group to support them.

We need a strong, experienced individual to lead this group and oversee our continued

long term success. Our ideal candidate is someone who creates an environment that enhances patient experience and streamlines administrative functions.

Job Duties to Include:

• Day-to-day office operations including Onboard new employees by coordinating workstations, access credentials, equipment, and orientation logistics
• Oversee administrative support staff
• Establish and maintain standardized operating practices 
• Administer office budgets, process invoices and expense reports, and track operating costs against budget targets
• Coordinate internal meetings, events, and company social events
• Maintain the health of records management systems including document filing, archiving protocols, and compliance documentation
• Support HR functions such as tracking employee attendance, maintaining personnel files, and processing basic benefits paperwork
• Develop and enforce health and safety policies to ensure a safe environment for patients and staff, including compliance with HIPAA regulations and guidelines.
• Manage facilities coordination, supplies procurement, and vendor contract oversight
• Maintain and negotiate vendor agreements for office supplies, IT hardware, and facilities services
• Serve as primary point of contact for building management, cleaning services, security, and equipment repair vendors