Administrative Assistant

Salary: $48,337.10 - $82,173.07 Annually Location : Ashburn, VA Job Type: FT Hourly W BN Job Number: 27-00853 Department: Youth Services Opening Date: 09/30/2026 Closing Date: 10/2/2026 11:59 PM Eastern FLSA: Non-Exempt Grade: 113 Loudoun County Government has been named one of Forbes' 2025 Best Large Employers! We're proud to be recognized nationally for our commitment to employee satisfaction and excellence in public service. At Loudoun County, we bring together talented professionals from all backgrounds to make a meaningful impact in a dynamic, growing community - that's The Loudoun Difference. Welcome and thank you for your interest in employment with Loudoun County Government! ALL SECTIONS OF THE APPLICATION MUST BE COMPLETED IN ITS ENTIRETY. THE RESUME IS CONSIDERED SUPPLEMENTAL INFORMATION ONLY. APPLICATIONS THAT ARE INCOMPLETE OR INDICATE 'SEE RESUME' WILL NOT BE TAKEN INTO CONSIDERATION. Introduction Are you ready to start or reignite your career in local government and use your talents to make a meaningful community impact? Join Loudoun County Government and put your passion for managing multiple office systems to work-apply today! The Youth Services Department is seeking an experienced Administrative Assistant to join our newly reorganized team. This position will play an essential role in strengthening administrative and operational processes while supporting professionals dedicated to providing meaningful services and achieving positive outcomes for youth and families. This is an exciting opportunity to join a forward-thinking, motivated team that embraces innovative approaches and uses data to inform leadership, strengthen decision-making, and enhance service delivery. The Youth Services Department is committed to providing a comprehensive continuum of care for vulnerable youth and emerging adults through programs that promote healthy and responsible behavior, personal accountability, family engagement, and strong community connections. The Department advances its mission through services and operations based at its administrative office in Ashburn, Virginia, and the Youth Services Center in Leesburg, Virginia. Job Summary Under general direction, the Administrative Assistant performs complex administrative, customer service, project, and special program support. The position provides specialized administrative assistance in areas such as human resources, payroll, purchasing, accounts payable, budget tracking, and departmental operations. Key responsibilities include: Providing comprehensive administrative and operational support to assigned programs and staff; Monitoring and tracking departmental expenditures, budgets, invoices, and purchasing activities; Processing and coordinating purchasing and supply orders in accordance with County policies and procedures; Providing administrative support related to human resources, payroll, accounts payable, and other personnel functions; Coordinating maintenance requests and following up to ensure timely resolution.; Maintaining accurate files, records, reports, and other departmental documentation; Coordinating meetings, schedules, correspondence, and other administrative activities; Providing professional and responsive customer service to internal and external stakeholders; Supporting special projects, programs, and departmental initiatives as assigned; Applying knowledge of departmental programs and operations to resolve issues, coordinate services, and support effective workflow; Providing task direction to volunteers, interns, temporarily restricted-duty employees, or other assigned personnel when needed. The successful candidate will demonstrate strong organizational skills, attention to detail, sound judgment, professionalism, and the ability to manage multiple priorities in a fast-paced environment. The position requires the ability to work independently, exercise discretion, maintain confidential information, and develop a thorough understanding of the programs and operations supported. Essential Job Functions Reconciles accounts and expenditures against purchase orders. Communicates with vendors to confirm purchase orders have been processed and responds to vendor inquiries regarding purchasing transactions. Coordinates meetings, including scheduling, room reservations, materials, and other logistical arrangements as needed. Prepares requisitions for office supplies, equipment, and services and coordinates orders in accordance with established procedures. Provides courteous, timely, and professional customer service to County staff, vendors, citizens, and other visitors. Directs inquiries to the appropriate staff. Answers and evaluates incoming calls to determine the nature of the request and directs callers to the appropriate staff for assistance. Receives, opens, and date-stamps and distributes incoming mail and correspondence; and prepares outgoing departmental mail for scheduled pickup. Processes procurement card payments. Maintains required procurement card records, reconciles transactions in accordance with established policies and procedures, conducts audits of procurement card purchases, and manages the department's procurement card inventory. Coordinates the transfer and storage of departmental records to an off-site records facility. Maintains accurate documentation of stored files and facilitates records retrieval as needed. Hiring salary will be commensurate with experience. Minimum Qualifications High School diploma or equivalent; three (3) years of related clerical/administrative work experience with computer automated systems and office applications experience; or equivalent combination of education and experience. Job Contingencies and Special Requirements Pass pre-employment criminal background, DMV and credit checks. Have or obtain a Notary Public certificate within 30 days of hire (if/when required for job-related duties). Equal Employment Opportunity Loudoun County Government prides itself on fostering a diverse and inclusive workplace that promotes employee wellness and work-life balance. As an equal opportunity employer, we consider all qualified applicants regardless of age, color, disability, gender identity, genetic information, national origin, political affiliation, race, religion, sex, sexual orientation or other non-merit factors. Reasonable Accommodation Applicants who wish to request a reasonable accommodation during the recruitment process should call Human Resources directly at View phone number on click.appcast.io or Loudoun County Government offers a variety of benefits to both regular full time and part time employees. T o view the comprehensive benefits package we have to offer you when you join our team, please click Employees hired into Regular Part-Time Intermittent positions are eligible for limited County employee benefit programs, based on the position's regularly scheduled hours. Benefits eligibility for temporary employees are dependent on duration of assignment and number of scheduled hours. 01 Do you have a High School diploma or equivalent and three (3) years of related clerical/administrative work experience with computer automated systems and office applications experience? Yes No 02 This position is ineligible for teleworking due to the nature of the work. Do you understand the administrative team must work in person at a county location? Yes No 03 The successful candidate is expected to start within 30-45 days of receiving the position offer. Do you understand this requirement? Yes No 04 The primary location is currently located in Ashburn, with some travel to the Youth Services Center in Leesburg. We expect the main Ashburn office to relocate to Sterling in 2027. Do you understand the requirement to perform duties in-person at the Sterling location as well as the Ashburn and Leesburg locations? Yes No 05 Do you have experience with Payroll responsibilities? 06 Do you have experience with Human Resources responsibilities? 07 Do you have intermediate or advanced level of experience with Microsoft 365? 08 Please note that the position classification range on the advertisement is not indicative of the hiring range. The classification range reflects the overall pay scale for the position within the organization, while the hiring range and subsequent salary determination are based on an individual's experience, qualifications, and internal equity of current employeesin a similar role at the time of hiring. Do you understand that an offer of employment will provide a salary within the hiring range? Yes No Required Question Loudoun County Government