Receptionist/Administrative Assistant

Receptionist/Administrative Assistant

Bray International, Inc. is seeking a polished administrative professional for a front office Receptionist/Administrative Assistant role at its global headquarters in Houston, TX. Bray is a leading global manufacturer of industrial products with a great reputation and a deep commitment to customer service. As the face of our facility, your professional pride in this valuable position will not only enable you to facilitate the smooth operations of a dynamic organization, but also will ensure that you quickly become a key member of the team. If you are a team player and feel a sense of achievement in assisting colleagues and visitors, then this is the perfect opportunity for you!

As the Receptionist/Administrative Assistant for Bray International, Inc. you will have a unique opportunity to put your superior communication skills to work by providing a high level of professional customer service in all interactions, both in-person in our reception area and on the phone. Your administrative expertise, gained in a similar professional organization, combined with your experience in Microsoft Office, will ensure that you are able to provide consistent support to a fast-paced organization.

Responsibilities include:

• Providing accurate and fast paced administrative support in the reception area by answering phones, greeting and directing visitors, and monitoring parking lot access.
• Issuing temporary visitor as well as employee badges.
• Generating, managing and distributing reports from UltiPro HRIS
• Managing department invoices to include printing, coding, managing approvals and scanning to accounts payable.
• Submitting check requests for applicable reimbursement programs.
• Monitoring incoming and outgoing mail.
• Administration of MVR process

Minimum qualifications:

• High school diploma or equivalent
• At least 2 years of related administrative or receptionist experience in a professional, fast paced and high traffic environment
• Proficiency utilizing Microsoft 365 and a multi-line phone system
• Prior experience processing invoices

Please Note

• Under the current circumstances we are facing, all employees and contractors are required to complete a questionnaire daily, have temperature taken and wear a facial mask for protection while working
• Immigration sponsorship not offered for this position
• Staffing and recruiting agencies are not invited to submit candidates for this job posting

Preferred behaviors:

• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Dedicated: Devoted to a task or purpose with loyalty or integrity
• Team Player: Works well as a member of a group
• Enthusiastic: Shows intense and eager enjoyment and interest

Preferred motivations:

• Self-Starter: Inspired to perform without outside help
• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization

Required experience:

• 2 years: Multi-line switchboard system
• 2 years: Related administrative or receptionist experience

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.