Parks Event Coordinator

Posting Close Date Applicants must submit their completed application by 07-12-2026 at 11:59 p.m. MST Application and Special Instructions Please submit an updated resume that clearly highlights your experience directly related to event coordination. Recruiter Contact Information: If you have any questions regarding this recruitment process, please contact Sandra Fata at View email address on click.appcast.io. Position Specific Summary The Parks Event Coordinator position at the City of Tucson’s Parks and Recreation Department is responsible for coordinating customer service, permitting, reservations, contracts, and administrative processes associated with special events, facility rentals, and public use of parks and recreation venues. Serves as the primary liaison between customers, community organizations, event organizers, City departments, and external agencies to facilitate successful events and community engagement opportunities. Coordinates department-sponsored events and public participation opportunities as resources allow. Works is performed under the supervision of the Recreation Superintendent. This position exercises supervision over parks event personnel. Duties and Responsibilities Interfaces with constituents, community members, and prospective clients to assess needs and match them with appropriate park venues. Reviews and evaluates proposed events to determine suitability for City parks and facilities based on event size, operational impacts, site characteristics, public safety considerations, and available resources. Conducts site visits and planning meetings with event organizers to assess operational needs and identify potential impacts to parks, facilities, and surrounding areas. Coordinates and manages the reservation of event spaces, including processing permits, contracts, and related documentation. Assists constituents in securing required liability insurance and operational permits in compliance with City Risk Management standards and applicable requirements of the Tucson Fire Department, Transportation and Mobility, Business Services, Pima County Health Department, and the Clerk’s Office. Invoices and processes payments for rental fees, permits, and associated charges; ensures proper financial reconciliation of event accounts. Disseminates event information to Park Maintenance, Recreation Centers, Tucson Fire Department, Tucson Police Department, Transportation and Mobility, Ward Offices, the City Manager’s Office, and other relevant departments and stakeholders. Oversees operational readiness of performance venues and park facilities, including coordination of repairs, maintenance, and equipment needs. Coordinates with vendors, contractors, and volunteers to support successful event execution. Supervises technical and event staff, including audio engineers and parks event workers. Plans, coordinates, and executes community events. Coordinates, when funding allows, department events for public participation. Monitors event operations and works with organizers to ensure compliance with permit conditions, safety requirements, and approved event plans. Performs all other duties and tasks as assigned. Working Conditions This position involves indoor and outdoor work with exposure to extreme physical, ergonomic, or emotional hazards. This is a primary driver position and will be expected to operate a city vehicle. Must be available to work on some nights and weekends, and availability to troubleshoot after-hours calls All duties and responsibilities listed are subject to change. MINIMUM QUALIFICATIONS Education 6 months post high school Experience Two (2) years of relevant experience Equivalency Any combination of relevant education and experience may be substituted on a year-for-year basis. License/Certifications Valid and unrestricted Arizona Class D Driver License - Arizona Department of Transportation - Motor Vehicle DivisionValid and unrestricted Arizona Class D Driver License - Arizona Department of Transportation - Motor Vehicle Division Preferred Qualifications Bachelor's degree in Recreation, Business Administration, Event Management, or a closely related field. Four (4) years of experience in the planning, logistics, and coordination of large-scale events. Two (2) years of supervisory experience overseeing event staff. Experience issuing permits for large-scale events. Knowledge of and experience with sound and lighting systems POSITION DETAILS Job Profile J3309 - Parks Event Coordinator View full job profile including classification specifications and physical demands at Compensation Grade G106 Hourly Range $24.16 - 36.24 USD The City of Tucson considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. Fair Labor Standards Act (FLSA) Exempt Position Type Regular Time Type Full time Department Parks and Recreation Department Link Background Check This position has been designated to require a criminal background check. The City of Tucson is a Second Chance Employer. ABOUT US Benefits The City of Tucson offers a generous benefits package for benefit-eligible positions. The comprehensive, flexible, and affordable coverage is designed to optimize health and well-being, security and future, and peace of mind. Benefits begin with medical, dental, vision, life, disability, and FSA coverage, surpassing your standard 401(k) program by offering a rich pension plan plus optional Roth and pretax deferred compensation savings. With your well-being in mind, our paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years. We offer twelve weeks of paid parental leave, paid tuition reimbursement, student loan repayment, off- and on-the-job training, and opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours. You can learn more about our benefits at Citizenship The City of Tucson employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. The City of Tucson does not offer visa sponsorship. The City of Tucson is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer The city does not discriminate based on race, color, religion, sex (including sexual orientation, gender identity, and pregnancy), national origin, veteran status, age, disability, genetic testing, or any other protected status. If you believe you have been a victim of discrimination, you may file a complaint with the City of Tucson's Office of Equal Opportunity Programs, U.S. Equal Employment Opportunity Commission (EEOC) or Arizona Attorney General's Office of the Civil Rights Division (ACRD). ADA Accessibility Compliant Form The City of Tucson is committed to providing access and reasonable accommodation for individuals with disabilities or who require religious accommodation; please contact Human Resources at View email address on click.appcast.io or View phone number on click.appcast.io. Recruiter Name Erin Gallego Recruiter Email View email address on click.appcast.io For general Human Resources questions please contact View phone number on click.appcast.io. City Organization The City of Tucson, founded in 1775 and incorporated in 1877, is a City Manager-led Mayor and Council government organization comprised of over 5,000 dedicated employees. Tucson Community The City of Tucson is recognized as a Top 20 “Best City in America” by Resonance Consultancy. Tucson, Arizona, is a thriving center for bioscience, aerospace/defense, optics, mining, and logistics. With a city population of more than 540,000 and a regional population of more than 1 million, Tucson has 330-plus days of sunshine a year and is surrounded by majestic mountain ranges. A small-town feel with big-city amenities complements its natural beauty. You can learn more about Tucson, Arizona, at Visit Tucson, Arizona. For system related questions please contact View email address on click.appcast.io. For general Human Resources questions please contact View phone number on click.appcast.io.