Recruiting Coordinator

Scope and Responsibilities:

• Serve as a partner to Recruiters and Hiring managers, executing on all coordination efforts related to specific business units.
• Once a candidate is selected to interview, responsible for scheduling phone, video, and/or onsite interviews. Work extensively with Executive & Management-level candidates and hiring managers.
• Responsible for arranging all travel logistics and interview agendas for candidates.
• Drafting and extending offer letters and new hire documents to selected hire
• Regularly update candidate records, job postings, and hiring information in the company’s HRIS
• Responsible for handling candidate interview expense reports.
• Responsible for communicating all employee referral as it relates to their respective candidate
• Provide follow-up new hire correspondence to candidates via phone and email.
• Execute background checks and following through will full review of same; collecting supporting documentation on background checks if necessary.
• Identifying opportunities for improving candidate experience and scheduling efficiency.
• Pull and create reports to provide to Recruiting Manager on regular basis
• Visually screen applicants to provide a short list to the Recruiting Manager.
• Assist in various process improvement projects across the department, and build relationships with multiple HR counterparts i.e. HR Business Partners, Learning and Development, etc.

Experience Required:

• Bachelor's degree preferred with at least 3 years’ experience in a recruiting support environment
• Previous experience scheduling a high volume of interviews within a fast paced Corporate environment.
• Strong computer skills, including MS Excel and MS outlook.
• Experience with applicant tracking systems a plus (WorkDay) Desired Skills:
• Strong customer service orientation with a demonstrated desire to exceed expectations.
• Experience creating reports in Excel
• Experience reviewing resumes for a match with job descriptions.
• Excellent written and verbal communications skills; articulate communication style.
• Ability to interface with all levels of the organization and with external candidates.
• Highest sense of urgency but maintains accuracy and efficiency; respectful persistence is key day to day and knowing when to push back
• Willing to go the extra mile to reach highest possible level of quality and speed
• Strong ability to develop relationships with the likes of executive stakeholders, candidates, internal partners i.e. Recruiters, Executive Assistants, IT, etc.
• Strong problem solving skills, able to troubleshoot issues independently and drive them to closure with minimal supervision.
• Great organizational skills and attention to detail, able to juggle and prioritize multiple tasks simultaneously.
• Flexible, able to change direction quickly.
• Comfortable in a fast-paced environment and in dealing with ambiguity.
• Solid sense of accountability and acute personal judgment.
• Ability to handle confidential information and escalate issues when appropriate.
• Previous recruiting coordinator experience or equivalent required.
• Team player, solid work ethic, willing to pitch in where needed