Office Assistant

Brief Description Do you take pride in a clean, organized file and a job done right the first time? The DeLong Co. is hiring an Office Assistant for our Wholesale Office in Clinton, WI — someone who can keep orders, invoices, and records accurate and on track while delivering friendly, professional service to the customers who come through our door. This is a great fit for someone who enjoys variety, thrives on details, and likes being the go-to person who keeps the office running smoothly. What You’ll Do As Office Assistant, you'll provide the administrative backbone of our Wholesale Office. Day to day, you will: Enter incoming orders received by fax, email, and phone into AGRIS Route entered orders into the correct box for loading tickets Print backorders from AGRIS, sort into WI, IL, and cancel piles, and cancel out backorders as needed Prepare and mail white invoices; email invoices to customers who request electronic delivery; sort green invoice copies by salesperson Apply labels to mailings and stuff envelopes Alphabetize and file Accounts Receivable documents (orders, BOLs, and yellow invoices) and Accounts Payable invoices Complete deposit slips and verify deposits match entries in AGRIS Provide counter service for wholesale customers, including waiting on walk-ins Fill in on other office duties as needed when a team member is on vacation Requirements WHAT YOU BRING Required Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook Demonstrated attention to detail and accuracy, particularly with order entry, invoicing, and filing Strong organizational skills and ability to multitask in a fast-paced office Demonstrated communication skills for interacting with customers and staff High school diploma or equivalent Preferred Prior experience with AGRIS or a similar order entry/ERP system Prior experience in an office, clerical, or wholesale/distribution setting WORK ENVIRONMENT & PHYSICAL DEMANDS This role involves standing and waiting on customers at the counter as needed, along with sitting for long periods while entering orders and filing. Light housekeeping for the office is also part of the role. GROWTH OPPORTUNITY This role offers a path toward Wholesale Office Coordinator or other administrative opportunities within our Wholesale division for team members looking to grow with us. About The Delong Co., Inc. The DeLong Co. has been a trusted partner to farmers and agricultural communities for generations. Our wholesale operations keep customers and sales teams connected and running smoothly — and our office team is at the center of making that happen. As Office Assistant, you'll be a key part of keeping our Wholesale Office accurate, organized, and welcoming. The DeLong Co., Inc. is an equal opportunity employer. Duties and responsibilities may change at any time with or without notice. Summary The DeLong Co., Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, The DeLong Co. Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. #J-18808-Ljbffr The DeLong Co., Inc.