Legal Operations Manager

About Allvue We areAllvueSystems,the leading provider of software solutions for the Private Capital and Credit markets. Whether a client wants an end-to-end technology suite, or independently focused modules,Allvuehelps eliminate the boundaries between systems, information, and people. We’re looking for ambitious, smart, and creative individuals to join our team and help our clients achieve their goals.Working atAllvue Systems means working with pioneers in the fintech industry. Our efforts are powered by innovative thinking and a desire to build adaptable financial software solutions that help our clients achieve even more. With our common goals of growth and innovation, whether you’re collaborating on a cutting-edge project or connecting over shared interests at an office happy hour, the passion is contagious. We wantallofour team members to be open, accessible, curious and always learning. As a team, we take initiative, own outcomes, and have passion for what we do. With these pillars at the center of what we do, we strive for continuous improvement, excellent partnership and exceptional results. Come be a part of the team that’s revolutionizing the alternative investment industry.Define your own future withAllvueSystems! Job Summary The Legal Operations Specialist II improves how work is delivered across the Legal team by identifying workflow inefficiencies and designing practical solutions using AI, automation, and modern technology. Working at the intersection of legal operations and technology, this role partners with stakeholders to assess existing processes, prioritize improvement opportunities, and independently deliver defined solutions from discovery through implementation. The role applies professional judgment to improve areas such as intake and triage, contract workflows, reporting, and knowledge access. It is responsible for driving adoption of implemented solutions, developing supporting documentation and training, and monitoring results to ensure improvements deliver sustained operational value. The role operates independently on assigned initiatives while seeking guidance on broader priorities, significant dependencies, and escalations. Responsibilities Workflow Analysis and Improvement Partner with Legal stakeholders to assess workflows, identify root causes of operational inefficiencies, and determine opportunities for simplification, automation, or improved technology enablement. Translate process observations and business requirements into clearly defined improvement opportunities and solution requirements. Evaluate opportunities based on expected value, effort, dependencies, risk, and implementation considerations and provide recommendations to support prioritization. Apply judgment to adapt existing processes and approaches to address varied operational challenges across defined Legal workflows. Solution Design and Delivery Independently design, build, test, and implement practical AI and automation solutions for defined Legal business workflows using approved technologies. Automate repetitive or inefficient processes, including intake, triage, reporting, document-centric workflows, and knowledge access. Develop prototypes, test solutions with users, interpret feedback, and refine approaches to improve usability, effectiveness, and adoption. Support system-to-system workflows and integrations with platforms such as Microsoft 365, intake tools, and document repositories using APIs and authentication frameworks. Own assigned initiatives through implementation, escalating significant risks, dependencies, or decisions that extend beyond defined scope. AI and Automation Apply AI and generative AI capabilities to document-centric use cases and operational workflow improvements within the Legal function. Build or support retrieval-augmented generation solutions, including document ingestion, parsing, semantic chunking, embeddings, and retrieval patterns. Evaluate available tools and recommend practical use cases based on business requirements, technical feasibility, and approved governance, security, and risk requirements. Incorporate appropriate human review and controls into solutions where accuracy, auditability, privacy, or defensibility are required. Monitor implemented solutions and recommended adjustments based on user feedback, performance, and evolving operational requirements. Adoption and Operational Impact Develop documentation, usage guidance, and playbooks that enable consistent implementation and sustained use of new tools and workflows. Train Legal team members on new solutions and provide ongoing support to reinforce effective day-to-day adoption. Define and track appropriate operational measures, including usage, time savings, error reduction, and other relevant indicators of solution effectiveness. Use adoption and performance information to identify opportunities for further improvement and recommend adjustments to implemented solutions. Cross-Functional Collaboration Work cross-functionally with Legal, Engineering, Technology Risk, and other relevant stakeholders to deliver secure, practical, and scalable solutions. Translate Legal & Technology Risk business needs into technical requirements and communicate solution design, progress, risks, and outcomes clearly to technical and non-technical stakeholders. Build productive relationships with stakeholders across functions and advise on workflow and technology considerations within the role’s area of expertise. Collaborate with relevant control functions to ensure solutions comply with applicable data privacy, regulatory, security, and governance requirements. What Success Looks Like Within the first year you will have: Reduced manual legal work through automation. Built scalable intake and workflow processes. Improved visibility into Legal's work through dashboards and reporting. Increased self-service for internal business clients. Leveraged AI responsibly to improve team productivity. Helped transform Legal into a data-driven business partner. Requirements Demonstrated ability to independently assess business workflows, identify operational problems, and develop practical technology-enabled solutions within defined organizational priorities. Strong analytical and problem-solving skills, with the ability to evaluate multiple factors, exercise judgment, and adapt established approaches to varied business problems. Ability to translate between business and technical stakeholders and communicate complex operational or technology concepts clearly and practically. Demonstrated ability to manage assigned initiatives from discovery through implementation while appropriately escalating broader priorities, dependencies, and risks. Experience supporting user adoption and behavior change through documentation, training, stakeholder engagement, and follow-through. Technical & Systems Proficiency Working proficiency integrating systems through APIs and supporting system-to-system workflows. Familiarity with relevant business and productivity applications such as Jira, Salesforce, Microsoft 365, GC AI, ChatGPT, Claude, or comparable platforms. Understanding of appropriate governance, privacy, security, and human-review considerations when implementing AI-enabled business solutions. AI Skills and Experience Working knowledge of AI and generative AI technologies and experience building or supporting LLM-powered applications, including retrieval-augmented generation solutions. Experience problem-solving through implementing existing AI, automation, workflow, or related technology solutions in a business environment and interest in doing so within an in-house Legal department. Experience 2+ years of relevant professional experience. Experience translating real-world business problems into practical technical or technology-enabled solutions. Experience operating in environments where stakeholder adoption and behavior change are required for successful implementation. Consulting experience is preferred. Language Skills Excellent written and verbal communication skills, with the ability to communicate effectively across organizational levels. Ability to facilitate discussions, influence stakeholders, and translate complex operational and technical concepts into clear, actionable information. Education/Certifications Bachelor’s degree preferred and relevant professional experience, or an equivalent combination of education and experience. What We Offer Health Coverage optionsalong with other voluntary benefits EnterpriseUdemy membership with access tothousandsof personal and professional development courses 401Kwith Company match up to 4%or Employee Pension plan Competitive pay and year-end bonus potential Flexible PTO Charitable Donation matching, along with Volunteer and Voting PTO Numerousteambuilding activities to promote collaborationin a fun and fast-paced workenvironment EEOC Statement AllvueSystems provides equal employment opportunities (EEO) for all employees and applicants for employment. We recognize the real value of bringing people together from diverse backgrounds, experiences and perspectives - we don’t just accept difference, we celebrate and support it. We are committed to advancing these efforts through our strategies to hire, promote, create and support a diverse and inclusive environment throughout our workforce and workplace. It is our policy to prohibit discrimination and harassment of any type without regard to race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. In addition,Allvuewill provide reasonable accommodations for qualified individuals with disabilities. #J-18808-Ljbffr