Administrative Assistant

Administrative Assistant - Accounts PayableBlack & McDonald is an integrated, multi-trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With over 100 years of diverse market experience, we are a forward-thinking organization with a strong track record of delivering operational excellence and customer-focused solutions that stand the test of time.About This Career OpportunityBlack & McDonald's Salt Lake team is growing! If you are a committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. This is not a remote position.The Administrative Assistant is a valued support role and will be based in the Salt Lake office, reporting to the Department Manager. Their primary focus is to assist with the overall project performance, helping the team to ensure its success. They will work closely with the Admin Team, Project Managers and Field Personnel.Duties and Responsibilities Include But Are Not Limited To:Develop a working relationship with Field Personnel and Project ManagersReview field time for accuracy and follow up with Project Managers and Field Personnel to correct any inconsistencies and ensuring its accuracyPrepare weekly payroll data in Excel using spreadsheets and pivot tables to send to the payroll department for processingBasic knowledge of Payroll and/or BillingCreate work orders in Oracle JDE as requestedReview equipment used during construction in Excel, ensuring its accuracy and loading the data into Oracle JDEUpdating project information in Oracle JDE as requestedRun reports in Oracle JDE and follow up with Project ManagersAssist with coding receipts for credit card transactions used by Field Personnel and Project ManagersMay communicate with various vendors to obtain copies of receipts, as neededAssist with/provide back up to our Billing PersonnelAssist in other administrative functions when necessaryOther duties as assignedCompetency RequirementsStrong Organizational SkillsAbility to Meet DeadlinesCommunicates EffectivelyHigh Attention to DetailOffice 365 SkillsIntermediate Excel SkillsOracle JDE Experience, But Is Not NecessaryAptitude for LearningHolds Self and Others AccountableProblem Solver and InnovatorTeamwork and CollaborationAbility to MultitaskValues and Respects OthersEducation Requirements2-4 years of experience as a payroll administrator or accounts payable assistant may substitute for education requirements.Work Experience RequirementsPreferred experience in utility or construction industryOffice Administration tasks and dutiesUnderstanding the importance of Customer Service, Accuracy and DeliverySkills, Abilities, and Other RequirementsProficient knowledge and understanding of:Planning and scheduling skillsCompetency in MS Office 365 with Intermediate experience in Excel (e.g. Formulas, Pivot Tables, Filtering, knowledge of using a Macro)Knowledge of JDE would be an asset but is not a requirementAbility to work in a highly collaborative environmentBlack & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.