Payroll Technician

Job Description:

Campus: College of San Mateo

FLSA Status: Non-Exempt

Salary Schedule: 60

Grade: 26

Bargaining Unit: CSEA

Months Per Year: 12

Hours Per Week: 37.5

Mandated Reporter: Yes

Campus Security Authority: No

A Payroll Technician performs complex and detailed accounting clerical work related to auditing, processing, and maintaining manual and online employee payroll and related employment records for certificated staff. The Payroll Technician exercises independent judgment while initiating and coordinating office procedures and strict timelines for the monthly payroll. Under direction, the Payroll Technician audits employment and payroll documents and records for accuracy and timeliness; compares manual to online employee records; enters, modifies, and retrieves data, such as employee financial, demographic, and compensation information and pay history; and initiates source documents for pay changes as required. Public contact is extensive and involves college and district staff, faculty, regulatory agencies, and governmental agencies for the purpose of exchanging policy and procedural information. A moderate degree of independent judgment and creativity is required to apply well-prescribed procedures for auditing and comparison of data and data entry, as well as to resolve frequent minor problems that may occur. Consequences of errors in judgment can be costly in employee time and money. The Payroll Technician is commonly distinguished from the Senior Payroll Technician classification by on-site, first-contact liaisons with temporary and regular academic employees and by the setup of initial accounting clerical documentation that is required for processing adjunct faculty compensation. Payroll Technicians may lead the work of student assistants as assigned.

Duties and Responsibilities
The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.

1. Exchanges information with college staff and others regarding certificated payroll and employment matters, as well as to provide and/or interpret operating policies and procedures
2. Runs automated processes and calculations and performs data entry to receive, review, adjust, and record data from various sources related to processing campus payrolls for adjunct faculty
3. Completes new employee online records to include, but not be limited to, taxes, benefits and deductions, retirement, TB testing and fingerprinting, and direct deposit information; processes and maintains current employee tax and benefit/deduction changes as needed
4. Collects, reviews, and verifies accuracy of source documents, including pay rates, salary computations, employee status, benefit/deductions, processing and account codes, hours and dates, and employee eligibility
5. Works directly with the District Payroll Office to report matters such as wage garnishments, dues, benefit contributions, paycheck cancellations, and other payroll adjustments
6. Distributes pay warrants and processes direct deposit requests
7. Sets up and maintains employee payroll records and related online and manual files in accordance with the record retention and disposal requirements established by District policies and procedures and federal and state regulations
8. Provides information to federal, state, and private auditors as requested and required
9. Compiles payroll and related source documents for a variety of special and regular reports
10. Operates a variety of office equipment, including computers, calculators, copies, telephones
11. Uses a database to enter, modify, research, retrieve, and format data for payroll processing, financial, statistical, and other documentation and reports
12. Uses a variety of computer software to compose and prepare a variety of correspondence, spreadsheets, memoranda, and reports as assigned
13. Researches and keeps informed of present and pending labor laws, California Education Code, District policies and procedures and federal and state regulations governing payroll
14. Computes and posts leave usage and accrual from various sources for permanent records
15. Assists in developing, maintaining, and adhering to schedules and deadlines for processing payrolls, direct deposits, pay warrant disbursements, and various reports
16. Serves on a variety of District committees as requests; attends meetings, workshops and trainings as requested
17. Performs other related duties as assigned

Employment Standards (acquired through education, training, and/or experience)

Knowledge of:

1. General accounting clerical principles and procedures, preferably as used in public agencies
2. General principles of fund accounting

Skill in:

1. Working accurately with financial and statistical data
2. Comparing data and applying prescribed policies and procedures to accurately audit and code a variety of documents
3. Respectful, tactful and sensitive interactions with people who are diverse in their academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds
4. entering, modifying and retrieving data using a computer
5. written and oral communication, including public speaking
6. using spreadsheet, word processing and other computer software to compose and prepare tracking tools, reports, correspondence and memoranda
7. working effectively as part of a customer service team
8. organizing data, setting up, tracking and maintaining data in electronic and manual files
9. working accurately under deadline pressure

Ability to:

1. Coordinate, anticipate, and resolve workload issues and problems

Requirements:

• Associate's degree in business administration, accounting, or a closely related field OR an equivalent combination of education and experience
• Successful large and complex payroll or related accounting clerical experience using an information management or an automated payroll system
• Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff
• Experience with the organization and maintenance of electronic and manual files and records
• Experience with computer data entry, modification, and retrieval
• Demonstrated skill in using spreadsheet and other computer software to compile data and prepare reports, correspondence and memoranda
• Demonstrated skill in multi-tasking, prioritizing workloads, and working independently
• Demonstrated skill in working as part of a customer service team

Additional Information:

Physical/Other Requirements

This classification requires sensitive oral and written communication; attention to detail; visual acuity; data comparison; flexibility and adaptability; manual dexterity; tact and discretion; multi-tasking; working under deadline pressure; and patience in order to perform the essential functions.

Benefits: Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees' Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.


EEO Statement: San Mateo County Community College District is an Equal Opportunity, Title IX, and Section 504 employer. We prohibit discrimination and harassment based on race, color, ancestry, national origin, religion, age, sex, gender identity, sexual orientation, genetic information, marital status, veteran status, medical condition, physical or mental disability, or any other protected status under federal, state, or local law. We seek to employ individuals who reflect our community's diversity of cultures, languages, and abilities.

Our EEO Plan grounded in Title 5 regulations is developed and monitored by an EEO Advisory Committee, reviewed at least every three years, and supported by regular training for all members of selection and screening committees. We collect and analyze recruitment and retention data to measure progress and identify barriers.

Annual Security Report


San Mateo County Community College District's (SMCCCD) 2025 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years (2022-2024) concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. The 2025 Annual Security Report also outlines various campus safety and security policies concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The Annual Security Report also includes important tips to help every community member remain safe and avoid becoming a victim of crime. The 2025 Annual Security Report is now available on the Public Safety website. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses View phone number on click.appcast.io. The report includes information about criminal activity on our campuses, emergency procedures, and resources.



Application Instructions:

Conditions of Employment

Before employment, the selected candidate will be required to complete the following:

1. Submit official transcripts (applies to all faculty or educational administrative positions). Foreign Education completed outside of the United States must be deemed equivalent to that gained in conventional/accredited U.S. education programs in order for it to be considered for the satisfaction of minimum qualifications. Foreign transcripts must be translated and evaluated by a U.S.-based credentials evaluation service. The District currently accepts evaluations from agencies approved by the California Commission on Teacher Credentialing.
2. Submit verifications of employment.
3. Satisfactory references
4. Successfully being cleared for employment through the background check process. In addition to background checks, the District may review publicly available information. If a candidate becomes aware of inaccurate information on the Internet, the candidate is welcome to address the issue with the Office of Human Resources.
5. Disclose whether they have received a final administrative determination or final judicial decision determining that they have committed sexual harassment within the last seven years.
6. Present original documents for proof of eligibility to work in the United States
7. Approval of your employment by the SMCCCD Board of Trustees
8. Provide a certificate of Tuberculosis exam for initial employment.
9. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to the first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.

All applicants are required to submit:

1. A completed Employment Application (available during the online application process).
2. Resume
3. Cover letter of no more than 3 pages that addresses the applicant's qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement and cultural competence, sensitivity to, and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty, and staff.

Candidates for interview will be selected from those who most closely meet the requirements and possess the knowledge, skills, and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made as soon as practical by contacting Jennie Elizalde at View email address on click.appcast.io or View phone number on click.appcast.io in the Office of Human Resources.

The District and/or College reserves the right to extend time limits and/or repost or restart recruitments at any time.

SMCCCD is not an H1B sponsoring employer.