Executive Assistant

Executive Assistant

KLR is one of the largest full-service CPA and business advisory firms in New England and is ranked amongst the Top 100 firms in the United States. From our offices in Andover, Boston, Lausanne, Newport, and Providence, the 350+ person firm provides assurance, tax, and business advisory services to private and publicly-held companies throughout the United States and abroad. Recognized as a Best Place to Work for 20 years, KLR is committed to fostering a culture of collaboration, growth, and innovation.

The Executive Assistant will work closely with the CEO, Equity Partners, HR, and COO on a variety of staff, client, and business initiatives. This role will also collaborate with internal and external stakeholders on cross-functional projects and deliverables.

Writing Sample:

Candidates for this position are required to submit a professional writing sample as part of their application. Applications submitted without a writing sample will NOT BE CONSIDERED. Submissions generated by AI will similarly not be considered.

Please respond to the prompt below and submit your response as an attachment with your application:

Imagine you are the Executive Assistant to the CEO of a fast-paced regional accounting firm. The CEO has asked you to draft a concise and persuasive email to schedule a critical meeting with a high-profile client. In your email, please include:

• A brief introduction that highlights the importance of the meeting
• Proposed dates and times, taking into account the client's known availability
• Relevant context to help the client understand the purpose and value of the meeting
• A professional closing that leaves a positive impression

Please limit your response to 300 words.

Responsibilities:

• Proactively support assigned Shareholders and Partners by managing day-to-day priorities, anticipating needs, and balancing competing demands
• Manage complex calendars, scheduling on-site and off-site meetings while ensuring alignment with priorities and deadlines
• Coordinate domestic and international travel arrangements and prepare timely, accurate expense reports
• Plan and manage logistics for internal and external meetings and events, including space reservations, technology needs, and catering across all office locations
• Serve as a professional point of contact for internal and external stakeholders, supporting executive communications
• Manage CPE and certification tracking and reporting
• Handle confidential and sensitive information with discretion and sound judgment
• Provide administrative support including document management, proofreading and editing, electronic filing, and report preparation
• Proactively identify opportunities to improve efficiency and support executive effectiveness
• Support special projects, both professional and occasional personal, as requested
• Provide reception coverage averaging approximately 5 hours per week, including greeting visitors, answering phones, and supporting front office operations

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required for this job. Duties, responsibilities and activities may change from time to time with notice whenever possible, but not guaranteed.

Qualifications:

• 13 years of experience in an Executive Assistant or similar professional support role within a professional services environment
• Submission of a professional writing sample required
• Strong organizational, time management, and multitasking skills with the ability to manage competing priorities
• Excellent written, verbal, and interpersonal communication skills
• Sound judgment and ability to operate effectively in a fast-paced environment
• Strong attention to detail with a focus on accuracy and follow-through
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and related business applications
• Strong document formatting, preparation, and presentation development skills
• Ability to handle sensitive and confidential information with discretion and professionalism
• Flexibility to adapt to changing priorities and responsibilities
• Willingness to occasionally travel to and work from other office locations

This is a full-time position with standard hours of Monday through Friday, 8:00 a.m. to 5:00 p.m. Additional hours may be required during peak busy seasons.

Pay Range:

The hourly pay for this position is included below. Individual rates within this range are determined by a variety of factors including but not limited to the role, function and associated responsibilities, a candidate's work experience, education, knowledge, skills, and geographic location.

$28.00 to $35.00 per hour

Benefits:

KLR offers a wide range of benefits including: health and dental insurance, paid time-off and a competitive retirement savings plan. We offer tuition assistance, in-house education programs and offer employees opportunities for community involvement.

Come join a firm who has recently been recognized for 20 years as a "Best Place to Work" by the Providence Business Journal and voted as a Top 100 Firm in the country by Accounting Today!

KLR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, genetic information, disability status, protected veteran status, or any other characteristic protected by law.