Payroll Coordinator

Payroll Coordinator

Are you a detail-oriented payroll professional who thrives in a fast-paced, teamwork-oriented environment? Egan Company is looking for a Payroll Coordinator based in Champlin, MN. This role is an integral part of a fast-paced payroll team, providing essential support for day-to-day payroll operations. Responsibilities include accurate new hire data entry, management of certified payroll, and a variety of administrative duties such as employment verifications, wage theft documentation, and unemployment account maintenance to support compliant and efficient processes across the organization. This is a flexible hybrid position, offering a combination of in-office and remote work.

Responsibilities

The Payroll Coordinator is responsible for supporting payroll operations and ensuring compliance with federal, state, and local regulations. Essential duties include, but are not limited to:

• Process and maintain new hire information within payroll and HR systems, ensuring accuracy and completeness of employee records.
• Prepare and submit certified payroll reports in accordance with prevailing wage and contractual requirements.
• Review and respond to unemployment claims, coordinating with management and third-party administrators as needed.
• Complete and submit required state and federal new hire reporting.
• Prepare and maintain wage theft prevention notices and related compliance documentation.
• Review and verify employee expense reimbursements for accuracy and compliance with company policies.
• Process employment and income verification requests in a timely and confidential manner.
• Monitor and manage payroll-related group email inboxes, responding to employee inquiries and directing requests as appropriate.
• Prepare 26-week wage statements and other payroll documentation required for workers' compensation claims.
• Maintain payroll records and supporting documentation in accordance with company policies and regulatory requirements.
• Assist with payroll audits, reporting, reconciliations, and special projects as assigned.
• Provide excellent customer service to employees, managers, and external stakeholders regarding payroll-related matters.
• Perform other duties and responsibilities as assigned.

Requirements

• High school diploma or equivalent required; two-year college degree in Accounting is preferred
• 1+ years administrative and/or payroll experience
• Strong organizational skills and attention to detail
• Proficiency with Google Suite and Microsoft Excel

Qualifications

• Knowledge and experience with Microsoft Dynamics Great Plains is preferred, but not required.
• Experience in a paperless environment
• Proficiency in the use of standard office computer programs such as Google Suite, Word, and Excel
• Self-starter with the ability to work independently with little direction, as well as being comfortable in a team environment
• Strong customer service and communication skills
• Attention to detail and ability to prioritize/organize daily workload
• Exposure to process improvement ideas in an accounting setting is highly desired
• Willingness to grow and learn in this position is a must!

Benefits, Perks and Pay Beyond the Industry Standard

Egan supports team members and their families with comprehensive benefits. From robust healthcare benefits and generous paid time off, to flexible working options and career growth opportunities, Egan is committed to providing a workplace that helps you thrive both personally and professionally.

• Health and Well-being: in addition to medical, dental, vision insurance options, flexible spending accounts, life insurance, short-term, or long-term disability coverage, you're offered comprehensive mental healthcare and support for you and your family
• Retirement Plan: we offer robust retirement benefits with a 401(k) plan with company matching contribution and profit sharing
• Time-Off Programs: to help you recharge you'll enjoy a generous PTO program and paid holidays
• Professional Development: we support education or career growth by offering educational assistance and regular learning and development opportunities
• Paid Parental Leave: utilize parental leave which allows for paid time off with a new child
• Rewards and Incentives: we recognize your contributions through additional rewards or compensation that may include an annual discretionary bonus, lead incentive program, and safety buck program
• Community Involvement: our "Beyond the Jobsite" program supports causes in the communities in which we live and work through regular volunteer events to connect with each other and help those in need

The benefits information listed above may not apply to union positions (benefits for union roles are governed by applicable collective bargaining agreements) nor part-time and temporary roles. View more information online about Egan's investment in benefits for you. #LI-Hybrid

Pay Range: $28.84-$31.25 per hour (subject to such factors as experience, education, and/or skill set) plus potential annual discretionary bonus.

Strong Culture Built on Values and Keeping Promises

At Egan, you'll be part of a team that shares a passion for redefining the industry by setting a new standard of customer care. Together, we'll promote teamwork, embrace innovation, act with integrity, pursue growth, and prioritize safety. You'll have the opportunity to grow and develop in a company committed to providing the growth and success you're looking for, both for yourself and for the customers you serve. You'll love being part of success shaped by the strength of our team, which is enhanced by:

• Solid history as a legacy leader in specialty contracting and system integration for over 80 years
• Private ownership and operations by employees who work in the company (not a holding company or private equity firm)
• Engaging leadership who prioritizes your safety, your development, and your impact
• A proven track record of employee retention and loyalty
• Flexible and hybrid workplace models that prioritize collaboration and customer needs

From general contractors and architects to building owners and facility engineers, Egan collaborates throughout the entire construction or project process with the shared goal of maintaining best-in-class relationships with our internal teams, customers, and business partners. At over 1,000 employees occupying our offices and work sites, we aim to ensure every project is done with quality craftsmanship, integrity, and an aggressive commitment to safety. In fact, we're proud to be recognized as one of America's Safest Companies for recurring years.

Application Instructions and Employment Practices

Egan Company will not discriminate against or harass any employee or application for employment because of race, color, creed, religion, national origin, sex (including pregnancy, gender identity, sexual orientation), disability, age, genetic information (including family medical history), veteran status, marital status, familial status, local human rights commission activity, or status with regard to public assistance.

We do not accept application materials by mail or email except as a reasonable accommodation for qualified disabled applicants. Individuals who are unable to use our online process due to a disability should email View email address on click.appcast.io.

Creating and maintaining a safe and drug-free working environment is important to all of us. Employment with Egan requires successful completion of a pre-employment drug screening. We also participate in E-Verify.

Egan reserves the right to hire any individual without legal or financial obligation on unwanted solicitations.