Program Assistant

Position Details Position Information Recruitment/Posting Title Program Assistant Job Category Staff & Executive - Administrative & Support - General Department Advance Nursing Practice Overview The School of Nursing is one of eight schools of RutgersBiomedical and Health Sciences. As part of the Rutgers Biomedical and Health Sciences division, the School of Nursing (Newark, New Brunswick, and Blackwood) offers unique opportunities in education, research, and practice at a leading national research university which is the state's preeminent, comprehensive public institution of higher education. Innovative academic offerings include bachelor's, master's, post-master's, DNP and PhD programs that are preparing nurse leaders of today and tomorrow at campus locations in Newark, New Brunswick, and Blackwood, NJ. Rutgers School of Nursing provides unparalleled opportunities in teaching, scholarship, clinical practice and multidisciplinary collaboration. Innovative academic offerings include bachelors, masters, post-master and doctoral degree programs that are preparing nurse leaders of today and tomorrow. New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university-wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Posting Summary Rutgers, The State University of New Jersey, is seeking a Program Assistant for the Division of Advanced Nursing Practice (ANP) within the School of Nursing located in Newark, NJ. Under direction of the Program Director, the Program Assistant will perform a wide variety of administrative and office management responsibilities and coordinate administrative services to achieve efficient operation of the Nurse Anesthesia Program. The incumbent typically works at a high degree of independence and uses initiative to carry out regular assignments in accordance with established policies and procedures. Duties include: Provides administrative support to the Program Director, Assistant Program Directors, and faculty of the AnesthesiaProgram. Organizes, maintains, and files confidential correspondence, essential student and faculty records (physical andelectronic), and other program information. Supports and maintains specific electronic vendor services such as web-based platforms for clinical logging andcurriculum content review. Facilitates communication between the school, faculty, and students; documents attendance, and takes meetingminutes; drafts and sends mass emails; serves as program primary/initial point of contact. Prepares comprehensive reports, presentations, and official correspondence. Responds to inquiries as directed anddistributes informational materials in a timely manner according to University policy and practice. FLSA Exempt Grade 18S Salary Details Minimum Salary 51988.000 Mid Range Salary 61929.000 Maximum Salary 72984.000 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs Position Status Full Time Working Hours 37.50 Standard Hours 37.50 Daily Work Shift Day Work Arrangement This position may be eligible for a hybrid work arrangement. Union Description HPAE 5094 Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience Certifications/Licenses Required Knowledge, Skills, and Abilities Bachelor's Degree in a related field is required. A minimum of one (1) year of professional-level experience required. Equivalent experience, education, and/or training may be substituted for the degree requirement. Knowledge and understanding of academic, program design and execution, coordination, organization, facilitation, report analysis, and writing. Efficient in Microsoft Office and basic data analysis. Advanced knowledge of office and administrative practices and principles, knowledge of standard office equipment/programs and excellent written, verbal, and communication skills with a diverse population. Must be detail oriented. The ability to exercise discretion and ensure a high-level of confidentiality and the ability to establish and maintain effective and harmonious work relationships with faculty, staff, students, and the general public are essential. Must have strong organizational skills and the ability to pay careful attention to details and work in a fast-paced, team environment. Must have flexibility to adjust work hours occasionally to support program needs and faculty schedules. Preferred Qualifications Banner, Marketplace, Cornerstone, Adobe, and other customized software experience Equipment Utilized Physical Demands and Work Environment Special Conditions Posting Details Posting Number 26ST1364 Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Off Campus City Newark State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: