Administrative Assistant

Description

Responsibilities

• Organize and maintain files, correspondence, records and other

• Greet all visitors arriving at Orizon, notifying company personnel of the visitor’s arrival, and distributing appropriate PPE for their visit.

• Maintains security, by following procedures, specifically ITAR, in issuing visitor badges

• Answers multi-phone line system for the facility

• Receive and sort mail; gather and mail all outgoing mail

• Maintains safe and clean work environment; maintaining compliance with established policies and procedures

• Coordinate the distribution and receipt of Orizon attire

• Scan and upload files into employee documents in Ultipro

• Assists the Human Resources manager with HR projects

• Respond to employee inquiries, following up with employees on HR related needs

• Scan and upload files into employee documents in Ultipro

• Responsible for keeping the HR Slide Show current

• Distributes Anniversary & birthday gifts

• Participate in the planning of onsite company events and merchandise store (Shout Out Store)

• Issue companywide announcements

• Conduct basic research for projects

• Provide general administrative support and additional duties as needed.

• Maintain Campus phone list

• Manage Fax Inbox

• Responsible for keeping the conference rooms stocked, as well as overall appearance

Qualifications

Skills

Preferred

• Ability to use Microsoft Office: Novice

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

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