Senior Clerical Assistant (Grant Funded) - INTERNAL APPLICANTS ONLY

Senior Clerical Assistant

This vacancy is open ONLY to current regular and hourly employees who are members of SEIU Local 1021. Per new Article 8.7 of the Local 1021 hourly contract, this job is being posted for ten (10) working days. Positions assigned to this classification are professional level positions which support and are funded by a categorically funded program/project. Continuation of the position is contingent upon refunding of the program/project. Under general supervision the Senior Clerical Assistant performs a wide variety of typing, clerical, and office work.

Examples of duties may include, but are not limited to, the following:

• Makes appointments for students to see counselors on the current appointment system; complete schedule change requests for counselor schedule modifications.
• Performs a wide variety of difficult clerical work including typing, proofreading, filing, and posting information on records.
• Disseminates registration and class schedule information to students.
• Acts as a receptionist, answering the telephone and assisting students, faculty, or the general public, providing information, referrals, or assistance as required.
• Enters counselor schedule accurately in the current scheduling system.
• Prints unofficial copies of transcripts and class schedules for students upon request and for counselors' appointments.
• Maintains departmental attendance records.
• Prepares basic statistical reports.
• Ensures that there is a sufficient supply of all office forms.
• Request system access for new staff.
• Request repairs for department equipment.
• Provides clerical and organizational support for recruitment and retention activities coordinated by the counseling department.
• Develops and maintains tracking process for students on probation or dismissal.
• Performs other related duties as required.

Minimum qualifications include:

1. Two years of experience in general office clerical work or any combination of training and experience that could likely provide the desired knowledge skills and abilities.
2. Knowledge of, and proficiency in, the operation and use of personal computers utilizing word processing.
3. Ability to type accurately from clear copy.
4. Knowledge of English usage, spelling, grammar and punctuation, basic arithmetic, filing and record-keeping procedures, and receptionist and telephone techniques.
5. Ability to work with speed and accuracy; work cooperatively with others and greet staff and visitors with courtesy and tact.
6. Understanding of, sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of Peralta Colleges' students, faculty, staff and community.

Desirable qualifications include:

• Ability to speak and write effectively.
• Some experience working in a counseling office setting.
• Experience and ability to learn new scheduling and reporting system
• Native fluency in other languages such as Spanish, Vietnamese, Chinese, etc.

Important application information and instructions:

Candidates must clearly demonstrate through their application material that they meet the minimum qualifications of the position. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the positions may consist of any combination of written, performance, and oral exams to evaluate the applicant's skills, training, and experience for the position.

The employment application must be completed and submitted online. Applicants must list current and past work experience. Do not indicate "See Resume".

Proof of education such as, but not limited to, university/college transcripts and degrees must be submitted online with your application. Applicants are responsible for attaching proof of education, certification, and/or license to each position for which they apply.

The following documents are required for this position: 1. Resume 2. List of three references

An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. This evaluation must be submitted by the application deadline.

Failure to provide all required documents will result in elimination from the selection process. Official transcripts will be required prior to appointment.

Please note, the District's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders.

The successful candidate will be required to undergo a reference/background check (to include a conviction record) and may be required to pass a post-offer pre-employment medical examination including a drug/alcohol screening depending upon job classification. New employees must provide documentation to establish both identity and work authorization. For questions regarding this recruitment, please contact Marshniel Chandra at View email address on click.appcast.io.