Office Manager

Blankenship Paint & Glass is a specialty contractor operating across seven states, with divisions in commercial/industrial painting and architectural glazing. We’re a hands‑on, fast‑moving company and we’re looking for an equally capable person to run our office. The Role This is a high‑ownership, generalist role for someone who thrives on variety and takes pride in keeping things running right. You’ll handle day‑to‑day bookkeeping in QuickBooks, process payroll, manage HR from hire to retire, and keep the office humming. You’ll report directly to the Company President and directly supervise one Admin Support Coordinator. This is not a remote position. Key Responsibilities Full‑cycle AP and AR in QuickBooks – invoicing, payments, cash receipts, and daily deposits General ledger maintenance, monthly bank reconciliations, and balance sheet reconciliations Job cost coding in coordination with Project Managers Weekly cash flow report for the Company President (cash position, expected receipts, upcoming disbursements) Quarter‑end and year‑end support for the outside accounting firm Payroll Process multi‑state payroll on schedule using the company’s payroll processor Collect and verify timecards with Division Heads and Foremen before each run Manage garnishments, deductions, and workers’ comp class allocation Human Resources Own the full employee lifecycle — recruiting, onboarding, benefits enrollment, and offboarding Administer medical, supplemental, and 401(k) benefits; manage open enrollment Maintain HR policies, employee handbook, and personnel files Ensure compliance with I‑9/E‑Verify, ACA, FMLA, EEO, OSHA recordkeeping, and multi‑state employment law First‑line support for managers on employee relations and disciplinary documentation Office Management Supervise and develop the Admin Support Coordinator Manage office supplies, facilities, vendor relationships, and the outsourced IT provider Maintain the company’s licensing, contractor registration, and insurance renewal calendar Coordinate certificates of insurance with the broker — issuance to customers, collection from subs Maintain digital document libraries (SharePoint/OneDrive) and enforce file standards What We’re Looking For 3+ years of bookkeeping or accounting experience; QuickBooks proficiency required Payroll processing experience; multi‑state a plus HR generalist background — you’ve handled hiring, benefits, and compliance before Construction or trades industry experience strongly preferred Highly organized, self‑directed, and comfortable owning multiple functions at once Discreet with confidential information; trustworthy with financial data and HR matters Strong communicator who keeps the Company President informed without being asked #J-18808-Ljbffr