Assistant Project Manager

Benefits:

401(k)

Competitive salary

Dental insurance

Health insurance

Position Overview

We are seeking a highly organized and detail-oriented Assistant Project Manager to support the execution of custom furniture and window treatments to the trade. This role works closely with the SCHNELLER team and elite interior designer clients to ensure projects move efficiently from quotation through fabrication and installation.

The ideal candidate is proactive, process-oriented, and comfortable managing multiple projects accurately in a fast-paced, detail-driven environment.

Key Responsibilities

Project Coordination & Administration

Assist the Director of Project Management and President in managing custom furniture and window treatments from order intake through completion

Create and maintain detailed project timelines

Track project milestones and deliverables

Prepare and process work orders

Manage fabric tracking and materials flow

Manage client communication throughout the project

Organize and maintain accurate project files, specifications, and approvals

Prepare and process work orders

Invoice all finished goods directly with the clients, and manage incoming payments

Client & Vendor Communication

Serve as a point of contact for designers, vendors, and internal teams

Communicate project updates, lead times, and production status clearly and professionally

Coordinate with clients and suppliers to track materials

Assist in resolving project issues, changes, and client requests

Production Support

Work closely with the President to manage workroom flow

Help anticipate workroom flex opportunities based on flow of client materials

Help prioritize projects to meet deadlines

Scheduling & Logistics

Coordinate deliveries, installations, and pickups, including scheduling

Track incoming materials and ensure readiness for production

Assist with scheduling installations and communication with clients and installers

Facilitate invoicing with accounting department, installers, and clients

Qualifications

2+ years of experience in project coordination, design operations, or workroom production in construction/interiors.

Experience working with interior designers or the trade a strong plus

Familiarity with custom furniture, upholstery, drapery, or soft goods production processes

Highly organized with strong attention to detail & accuracy

Excellent written and verbal communication skills

Ability to manage multiple projects simultaneously and meet deadlines

Proficiency in Microsoft Office (Excel, Outlook)

Proficiency in QuickBooks preferred

Key Skills & Attributes

Regular coordination with internal teams and external trade clients

Strong problem-solving and follow-through

Ability to anticipate needs and proactively support the team

Collaborative mindset with a can-do attitude

Comfortable working in a production-driven environment

Respect for client privacy and discretion

Appreciation for craftsmanship and high-end custom work

Work Requirements

Requires In-office presence 5 days a week

Reliable transportation to Long Island City preferred