Workplace Services Associate

Job Title

Part-Time, Onsite Paoli, PA

Schedule:

• Mon - Fri: 7:0011:00 AM
• ~2x/mo: 7:00 AM 2:00 PM
• Occasional additional hours with advance notice

What You'll Do

This role plays a key part in the daily experience of our teamfrom preparing coffee drinks in our in-house caf bar each morning to making sure new hires feel welcomed on day one to supporting the small details that help the office feel ready and taken care of each day.

• Prepare and serve daily coffee beverages for the office using in-house equipment, helping create a consistent and welcoming start to the day for the team
• Prepare and reset employee workspaces, including cleaning out desks and setting up new hire desks
• Support new hire onboarding by preparing welcome kits and activating employee badges
• Manage office, kitchen, and first aid inventoryincluding monitoring levels and placing supply orders
• Maintain conference rooms by ensuring they are stocked, clean, and ready for use
• Organize and maintain back office supply/storage areas
• Manage inventory of beverages and other shared office items
• Process and organize incoming mail, including digital distribution as needed
• Support general office upkeep and assist with ad hoc projects as needed

What We're Looking For

• Highly organized with strong attention to detail
• Comfortable working independently and managing recurring tasks
• Proactive and able to notice gaps and take action without being asked
• Able to handle a mix of routine work and changing priorities
• Comfortable with hands-on tasks and moving throughout the office
• Strong sense of ownership over work and environment