Administrative Operations Specialist

Summary

** This is an in-person role, located in Albuquerque, NM**

NICOR is looking for a driven, resourceful, and highly capable Administrative Operations Specialist to join our team. The ideal candidate is detail-oriented, thrives in a fast-paced environment, and can handle high-level administrative and operational tasks with minimal supervision. This individual must be self-sufficient, proactive, and able to anticipate the needs of leadership and cross-functional teams. In this role, you'll work closely with department managers to ensure seamless day-to-day operations, acting as a central point of coordination across departments.

We're seeking someone confident in managing complex scheduling, facilitating travel logistics, organizing multi-layered meetings and events, maintaining operational accuracy, and providing professional support across multiple functions. This role requires a strong sense of ownership, discretion, and a "no task too small, no challenge too large" attitude.

A Day in the Life of an Administrative Operations Specialist

As an Administrative Operations Specialist at NICOR, you'll act as the central hub for keeping operations running smoothly. Each day involves supporting department leaders and coordinating with cross-functional teams - from scheduling meetings and managing travel to ensuring accurate invoicing and documentation. You'll work independently, juggling multiple priorities with confidence, and will often be entrusted with confidential or executive-level tasks. Whether coordinating logistics for visiting guests or reviewing operational records, your attention to detail and problem-solving mindset will keep everything moving forward.

Key Responsibilities

• Manage executive calendars, coordinate multi-departmental meetings, and prepare detailed agendas.
• Book travel, accommodations, and itineraries for staff and visiting guests with minimal supervision.
• Review and invoice daily pick tickets and verify purchase orders for accuracy and fulfillment.
• Maintain accurate records and proactively resolve inventory, shipping, or order discrepancies.
• Draft and distribute internal communications such as calendars, event invites, and updates.
• Organize team events, training sessions, and leadership off-site meetings from start to finish.
• Support confidential projects or requests from senior leadership with professionalism and discretion.
• Identify and implement process improvements that drive efficiency across administrative workflows.

Minimum Requirements

• High School or GED
• Minimum two (2) years of experience
• Knowledge of Microsoft Word, Outlook, Excel, and PowerPoint.
• Excellent organizational and time management skills.
• Excellent customer service skills.
• Basic math and reading (English) skills.
• Ability to communicate with a variety of constituent groups such as senior management, peers, and outside contacts.

• Ability to resolve problems with attention to detail.

Preferred Qualifications

• Experience in lighting, electrical, and distribution
• Prior administrative or operations experience.

Working Condition

• In a typical interior/office environment, work performed in an Office setting is largely a sedentary role and may require the ability to sit for long durations of time.
• Interaction with Inside Sales personnel
• Able to lift 25 lbs.
• Ability to lift files, open filing cabinets, and bend or stand, as necessary.
• May require the ability to drive a company or personal vehicle.

About Us

Headquartered in Albuquerque, New Mexico, and with a nationwide distribution network, NICOR has manufactured innovative lighting solutions for over forty years. We build dependable products for residential, commercial, industrial, and enterprise-level lighting applications and specialize in functional LED technology for both indoor and outdoor spaces. At NICOR, we expect our team to represent three Core Values: Accountability, Respect, and Integrity.