Partner Management Event Specialist

Job Description

Job Description

Partner Management Event Specialist

The Partner Management Event Specialist will serve as the central coordinator for all logistics, planning, and execution of 1:many partner-facing events in their theater. This role is responsible for ensuring a seamless experience for our partners—from event ideation to post-event reporting.

This role will collaborate closely with Partner Account Managers (PAMs), Partner Marketing, and Partner Management Budget Admin to support our ‘To-Partner’ strategy by scaling high-impact events that deepen engagement and drive business results.

You’ll be part of a newly formed team designed to improve executional rigor, reduce bottlenecks, and free up Field Marketing to focus on broader demand-generation and strategic initiatives.

Key Responsibilities:

Event Planning & Logistics:

• Own end-to-end logistics for 1:many partner events (e.g., roadshows, training sessions, enablement summits).
• Coordinate venue selection, contracts, catering, A/V, and materials (in-person, virtual, or hybrid formats).
• Manage vendor relationships and ensure timely execution of deliverables.
• Create and maintain detailed project timelines and checklists in Smartsheet or other planning tools.
• Track RSVPs, manage attendee communications, and own onsite registration and follow-up processes.
• Ensure all event logistics are compliant with internal processes and brand standards.

Financial & Operational Support:

• Partner with the Budget Administrator to initiate and track POs, process invoices, and monitor spend against budget.
• Ensure all contracts, SOWs, and vendor forms are completed and compliant.
• Maintain documentation and event-level financial records for audit-readiness.
• Enforce usage guidelines and proper classification for Partner-to activities.
• Ensure activities fall within approved Partner Management policy, with proper tracking and reporting.

Cross-Functional Coordination:

• Act as the go-to partner execution lead for PAMs for all 1:many To-Partner events.
• Work closely with Field Marketing to align on calendars, priorities, and partner expectations.
• Interface with Partner Marketing to ensure consistency of messaging and alignment with broader initiatives.
• Support timely updates in trackers, dashboards, and shared documentation for global visibility.

Post-Event Reporting & Feedback:

• Gather partner feedback and event performance metrics.
• Assist with post-event surveys, attendance recaps, and learnings to improve future activations.

Qualifications :

• 3-5 years of experience coordinating events, preferably in B2B or partner-facing environments.
• Strong project management and organizational skills.
• Ability to manage multiple projects simultaneously.
• Ability to navigate financial systems and tools (POs, contracts, budget tracking).
• Familiarity with budget tracking, financial systems and tools (POs, contracts) and working with procurement/finance teams.
• High attention to detail and ability to manage multiple tasks simultaneously.
• Experience working cross-functionally across marketing, finance, and operations teams.
• Self-starter with a customer-service mindset and a strong sense of accountability.

Compensation: $30 - $38.73 per hour

ID#: 1451117