Office Manager / Professional Receptionist

6 Month W2 Contract-for-Hire (No C2C/No Sponsorship)

Part time hours (36 hour per week with half day on Fridays)

Pay up to $27/hr.

Onsite 4-5x per week in Foster City, CA.

Ideal candidate must have a minimum of 3 years of receptionist experience and be available to work onsite 45 days per week as required. Strong communication skills, attention to detail, and the ability to effectively perform assigned duties and responsibilities are essential.

Our Clients Corporate Headquarters seeking a Professional Office Manager / Receptionist to join our partners team in the Foster City office. The Office Manager / Receptionist oversees the daily operations of the corporate office while serving as the first point of contact for employees, guests, and vendors. This role is responsible for creating and maintaining a professional, organized, and welcoming workplace environment through effective office coordination, reception support, vendor management, facilities oversight, and employee services.

The ideal candidate is highly organized, proactive, service-oriented, and able to manage multiple priorities in a fast-paced environment with professionalism and attention to detail.

JOB FUNCTIONS / RESPONSIBILITIES

• Oversee daily office operations to ensure an efficient, organized, and welcoming workplace environment.
• Serve as the first point of contact for employees, visitors, vendors, and business inquiries.
• Manage front desk responsibilities including greeting guests, answering the main phone line, handling visitor check-in, and maintaining reception/common areas.
• Coordinate conference room scheduling, setup, cleanliness, and catering requests.
• Organize company meetings, employee events, internal communications, social activities, and holiday celebrations.
• Manage office supply inventory and place orders as needed for office, kitchen, and conference room supplies.
• Coordinate meals, snacks, beverages, and catering for meetings and events.
• Handle incoming and outgoing mail, deliveries, shipments, and packages, including FedEx and UPS coordination.
• Maintain office filing systems and administrative records, both physical and electronic.
• Partner with the facilities lead to coordinate maintenance and repairs for office equipment and facilities.
• Serve as the primary point of contact for building management, vendors, service providers, and workplace maintenance teams in conjunction with the facilities lead
• Support onboarding activities including greeting new hires, providing office tours, assisting with workspace setup, and answering day-to-day office questions.
• Provide administrative and operational support to leadership and departments as needed.
• Assist with scheduling and meeting coordination for staff and cross-functional teams.
• Ensure compliance with company policies, workplace procedures, and health and safety guidelines.
• Participate in workplace safety and emergency response coordination.
• Implement and improve office procedures and systems to enhance workplace efficiency and employee experience.
• Foster a positive, collaborative, and professional office culture and environment.
• Assist with office space planning, moves, and workplace improvement initiatives as needed.

QUALIFICATIONS

Education / Experience

• Bachelors degree preferred.
• 3-5 years of office management, workplace operations, reception, or administrative services experience, preferably in a fast-paced growing environment.
• Biotech or life sciences industry experience preferred.

Knowledge, Skills and Abilities

• Proficiency in Microsoft Office Suite.
• Strong organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills with the ability to interact professionally at all levels of the organization.
• Strong customer-service orientation and professional demeanor.
• Ability to manage multiple priorities and adapt in a dynamic environment.
• Strong problem-solving, prioritization, and time-management skills.
• Ability to handle sensitive and confidential information with discretion.
• Experience coordinating office operations, vendors, events, and workplace services.
• Self-motivated with the ability to work independently and proactively.
• Previous experience managing front desk or reception responsibilities preferred.

The estimated pay range for this position is $22.00/Hr. - $27.00/Hr. and is NOT an Exempt role.

Exact compensation and offers of employment are dependent on the circumstances of each case and will be determined based on job-related knowledge, skills, experience, licenses or certifications, and location.