Office Support Coordinator

Office Support Coordinator (Administrative / Front Desk / Accounting Support)

Onsite | Full-Time | Direct Hire

$20-$22/hour

Monday-Friday | 8:00 AM - 5:00 PM

We are seeking a highly organized and customer-focused Office Support Coordinator to serve as the front-line representative of our office while providing critical administrative, operational, and accounting support. This role is ideal for someone who thrives in a fast-paced, deadline-driven environment, enjoys multitasking, and takes ownership of keeping daily operations running smoothly.

Key Responsibilities

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  Serve as front desk receptionist; greet visitors, vendors, and clients
  
  



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  Answer and route incoming calls; manage messages and inquiries
  
  



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  Process and distribute incoming mail, certified mail, and shipments
  
  



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  Coordinate shipping/logistics and maintain tracking records
  
  



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  Monitor and order office supplies; maintain organized workspace
  
  



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  Upload and process invoices; support accounting workflows
  
  



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  Assist with subcontractor compliance and documentation follow-up
  
  



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  Prepare and assemble project/startup documentation (binders, job files)
  
  



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  Provide general administrative and operational support
  
  

Qualifications

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  1-3+ years of administrative, receptionist, or office support experience
  
  



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  Strong customer service, communication, and interpersonal skills
  
  



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  Excellent organization, time management, and attention to detail
  
  



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  Ability to multitask and reprioritize in a fast-paced environment
  
  



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  Proficient in Microsoft Office (Outlook, Excel, Word)
  
  



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  Reliable, professional, and able to work independently
  
  

Preferred Experience

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  Invoice processing / accounting support
  
  



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  Construction, real estate, or project-based environment
  
  



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  Compliance documentation (lien notices, subcontractor paperwork)
  
  

Why Apply?

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  Stable direct hire opportunity with consistent schedule
  
  



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  Broad exposure to operations, accounting, and project teams
  
  



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  High-visibility role with variety and ownership
  
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

Ultimate Staffing