Event Marketing Assistant

Job Overview

Asia Live is seeking an organized, high-energy Event Marketing Assistant to join our marketing team. In this role, you will help plan, promote, and execute diverse corporate events and campaigns. You will manage day-to-day logistics, coordinate vendor communications, and ensure seamless event operations. The ideal candidate is a proactive communicator who thrives in fast-paced environments and values brand consistency.

Duties and Responsibilities

Event Planning & Logistics

• Coordinate logistics for in-person, virtual, and hybrid events.
• Source, negotiate, and maintain relationships with external event vendors.
• Manage shipping and tracking of all event materials and displays.
• Order, track, and maintain inventory of branded promotional merchandise.

Marketing & Promotion

• Assist in creating and scheduling event email campaigns.
• Publish event updates across digital and social media channels.
• Track registration data, manage RSVP lists, and update database systems.
• Design basic event collateral using established brand templates.

On-Site & Post-Event Operations

• Travel to events to assist with setup, registration, and breakdown.
• Serve as a brand ambassador to engage and assist attendees.
• Gather on-site feedback and distribute post-event attendee surveys.
• Compile event performance data to draft comprehensive wrap-up reports.
• Other duties as assigned.
• The company reserves the right to add or change duties at any time.

Job Requirements

Education & Experience

• Bachelor’s degree in Marketing, Communications, Business, or related field.
• 1–2 years of experience in marketing or event planning.
• Internship experience in a professional office setting is highly valued.

Skills & Competencies

• Outstanding written and verbal communication skills.
• Proven ability to manage multiple projects with tight deadlines.
• High proficiency with Microsoft Office Suite and Google Workspace.
• Basic experience with CRM or event platforms (e.g., Salesforce, Eventbrite).

Physical & Travel Demands

• Ability to stand and walk for extended periods during events.
• Capacity to lift and move event boxes up to 50 pounds.
• Willingness to travel
• Flexible work schedule including days, evenings, weekends, and holidays.

Benefits

• Competitive base salary with annual performance reviews.
• Comprehensive health, dental, and vision insurance packages.
• Employee dining and retail discounts
• Opportunities for professional development.

Asia Live offers a competitive wage and benefits package, along with the opportunity to grow and make an impact in the food & beverage industry. Join us and be part of an enthusiastic team dedicated to excellence!

EEO/Fair Chance:

Asia Live provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic

protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Asia Live Valley Fair located at the Westfield Valley Fair Mall, Silicone Valley area, is the first in a series of expansions of China Live San Francisco. True to the original China Live experience, the new 15,000 square-foot space complex’s restaurant will feature an open kitchen concept where diners can watch the cooking action. It is a vibrant Asian cuisine restaurant specializing in authentic and modern dishes inspired by flavors from across Asia. We are committed to delivering exceptional dining experiences through high-quality ingredients, outstanding service, and a welcoming atmosphere.