Office Manager

Job Description

Job Description

We are looking for an organized Office Coordinator to support daily administrative operations for a contract position based in Austin, Texas. This role is ideal for someone who enjoys keeping an office running smoothly, providing a welcoming front-desk presence, and handling a variety of clerical tasks with accuracy. The successful candidate will manage communications, maintain records, and assist with general office coordination in a fast-paced environment.

Responsibilities:

• Welcome visitors, manage front-desk activity, and create a welcoming and attentive experience for guests and staff.

• Handle incoming phone calls, direct inquiries to the appropriate contacts, and relay messages promptly.

• Perform a range of administrative support duties, including document preparation, filing, and routine correspondence.

• Enter and update data in office records and tracking systems with a high level of accuracy.

• Coordinate everyday office activities to help maintain an efficient and organized workplace.

• Monitor shared administrative resources and assist with basic scheduling and logistical support.

• Maintain office documentation and ensure records are current, accessible, and properly organized.

• Support broader team needs by assisting with clerical tasks and other operational priorities as assigned.

• Prior experience in administrative support, office coordination, or a similar clerical role.
• Ability to manage inbound calls effectively and communicate clearly with internal and external contacts.
• Strong data entry skills with close attention to detail and accuracy.
• Comfortable performing receptionist and front-desk responsibilities in a busy office setting.
• Proficiency with standard office software and general administrative tools.
• Strong organizational skills with the ability to handle multiple tasks and shifting priorities.
• Dependable, detail-focused, and able to work effectively in a team-oriented environment.