Administrative Assistant

Job Title

Major Responsibilities and Duties

Records, Reports, and Correspondence

Organize, prepare, and post official board agenda and records for board meetings and distribute to board members and others as required.

Record minutes of executive staff and board meetings as required.

Prepare all correspondence, memoranda, and reports for superintendent.

Comply with policies established by federal and state laws and regulations, and local board policy

Reception and Phones

Answer incoming calls and greet visitors. Respond to routine inquiries from the public, board members, and staff and refer appropriate inquiries or problems to superintendent or other administrators.

Schedule appointments and maintain superintendent's calendar.

Other

Assign work to executive office clerical staff and oversee completion.

Assist with travel arrangements for board members and administrators as needed, including making hotel reservations and turning in conference registration forms.

Compile, maintain, and file all reports, records, and other documents as required.

Maintain confidentiality.

Follow district safety protocols and emergency procedures.

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional districtwide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress