Operations Administrator

Job Description

Job Description

We are looking for an Operations Administrator to provide essential coordination and administrative support for project activities in Las Vegas, Nevada. This Long-term Contract position is well suited for someone who thrives in a fast-moving environment, enjoys keeping projects organized, and can balance communication, documentation, and financial tracking with accuracy. The role will work closely with operations teams, field staff, vendors, and clients to help keep assignments moving smoothly from initial planning through final completion.

Responsibilities:
• Coordinate incoming service and project requests, confirm scheduling details, and help ensure work orders are processed accurately and on time.
• Respond to inquiries from builders and other stakeholders regarding warranty timelines, scheduling updates, and job status information.
• Maintain detailed tracking spreadsheets, organize operational logs, and create supporting maps and materials for turnover activities.
• Prepare and compile project submittal packages for review and approval by client architectural teams.
• Update internal records with milestone and completion information for landscape and field activities throughout the project lifecycle.
• Produce budget-related reports and financial summaries to support operational planning and project oversight.
• Support pre-construction meetings by documenting key discussion points, following up on deliverables, and monitoring cross-functional action items.
• Track approvals, purchase order progress, billing status, and related documentation while submitting completed paperwork to Accounts Payable.
• Communicate with clients and internal partners regarding outstanding purchase orders, revenue tracking, and readiness for maintenance turnover in coordination with Superintendents.• Previous experience in construction, operations support, project coordination, or a related administrative environment.
• Strong proficiency with Microsoft Excel and overall confidence using business software and database systems.
• Excellent organizational skills with the ability to manage multiple deadlines and maintain accurate records.
• Clear written and verbal communication skills with consistent follow-through across teams, clients, and vendors.
• Ability to adapt quickly in a fast-paced setting while prioritizing changing workloads effectively.
• Bilingual Spanish skills are strongly preferred.
• Experience supporting documentation processes such as submittals, purchase orders, budgets, or vendor-related coordination is preferred.