Accounts Payable Coordinator

AP Coordinator

The AP Coordinator makes sure our vendors are paid accurately and on time. The role runs the full accounts payable cycle, from receiving and matching invoices through payment. It works with Purchasing, Receiving and operations teams across our campus to resolve issues quickly. This is a hands-on role with real room to learn, grow and help improve how our AP process runs.

Responsibilities

• Invoice Processing
• Review, code and enter vendor invoices in Oracle ERP
• Perform the 3-way match (PO, receipt, invoice) and resolve differences in price, quantity or receiving
• Review employee expense reports for accuracy and get the right approvals before payment

Payments

• Prepare and process the weekly payment runs, including checks, ACH and wire transfers
• Process online bank transfers as required
• Issue stop-payments and voids as needed

Vendor Management

• Set up and maintain vendor records, including W-9 and federal ID verification
• Reconcile vendor statements and answer vendor questions
• Follow up to make sure credits are received for outstanding memos

Close, Controls & Audit

• Support month-end close, including AP accruals and reconciling the AP subledger to the general ledger
• Keep accurate AP records and documentation in line with internal controls
• Support interim and annual internal and external audits
• Assist with year-end 1099 reporting
• Other duties as assigned

Skills & Abilities

• Strong organization and attention to detail
• Proficient in Excel
• Able to manage multiple priorities and deadlines
• Clear communicator who works well across departments

Qualifications

• Education
• High school diploma or equivalent required
• Associate's or technical degree preferred
• Certification or coursework in accounting a plus
• Experience
• 2+ years in accounts payable or a related accounting role preferred
• Oracle ERP experience preferred
• SOX or internal controls experience a plus

Work Environment & Physical Requirements

• Office environment - Onsite
• Ability to sit for long periods
• Vision needed to review and enter data on a computer

Disclaimer: This list does not represent all physical demands. Descriptions are representative of those that must be met by employee to successfully perform the essential functions of the job. Reasonable accommodation may be provided to enable individuals with disabilities to perform the jobs' essential functions.

Note:

FOX provides equal employment opportunities for all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, gender identity, sexual orientation, marital status, religion, age, physical disability (including HIV and AIDS), mental disability, results of genetic testing, or service in the military, or any other characteristic protected by the laws or regulations of any jurisdiction in which we operate. We base all employment decisions including recruitment, selection, training, compensation, benefits, discipline, promotions, transfers, layoffs, terminations and social/recreational programs on merit and the principles of equal employment opportunity.

Fox offers an excellent compensation package and wide-ranging opportunities for professional development. Medical, Dental, Vision, Health Spending and Dependent Care Savings Accounts, Disability and Life Insurance benefit programs are available, as is a 401k plan with employer matching. Eligibility for all benefit programs is defined by the applicable plan document or employee handbook.