Paralegal

Our Investment in You Quarterly performance bonus Generous paid time off: 15 days PTO (120 hours) 5 paid sick days (40 hours) 9 paid holidays (72 hours) 401(k) with company match Comprehensive medical, dental, and vision coverage with up to 80% of premiums covered by the company (varies based on coverage level) HSA with company contribution Tuition reimbursement and CEU support Company-paid life insurance + voluntary supplemental options Paid, specialized training from day one Ongoing professional development and advancement pathways The Team You’ll Work With The success of our organization is dependent on the trust and confidence we earn from our employees, clients, and community. Our values are connected to our work at OCD Anxiety Centers and are measured against the highest possible standards of ethical business conduct. We act with integrity and communicate honestly and openly We are passionate about meeting the company’s needs and delivering for our clients We are accountable for all our own actions We work together as a team and are committed to excellence and innovation We respect each other and celebrate our diversity The Purpose of your Role The Paralegal provides in-office legal and contract administration support to OCD Anxiety Centers under the direction of the Corporate Attorney and CEO. This role is contract-heavy and is responsible for supporting the contract lifecycle, legal matter organization, document preparation, deadline tracking, corporate records, legal research, signature routing, and cross-functional legal operations. The Paralegal helps ensure contracts and legal files are accurate, organized, timely, secure, and ready for attorney review, executive decision-making, and operational execution. Key Performance Indicators and Reporting Contract intake, tracking, routing, renewal dates, termination windows, owners, approvals, and signature status are entered into approved trackers within one business day of receipt or status change. Drafts, redlines, comparisons, summaries, signature packets, and contract records are completed within agreed turnaround times and with 98% accuracy for names, dates, parties, terms, attachments, versions, and approvals. All renewal, expiration, notice, filing, litigation, records, and compliance deadlines are tracked with appropriate reminders and escalated before they become at risk. Contract files and legal matter records are complete, securely stored, properly named, access-controlled, and ready for attorney, CEO, executive, or outside-counsel review. Sensitive legal, privileged, employee, client, vendor, financial, and protected health information is handled only through approved systems and in accordance with Company privacy and security standards. Monthly contract and legal operations summaries are submitted on time, including open contracts, aging, bottlenecks, renewals, outside-counsel items, document-control issues, and recommended process improvements. Upon achieving these key performance indicators, your supervisor will meet with you to review progress and collaborate on establishing new performance goals that reflect continued growth and excellence. Core Competencies Demonstrate strong contract administration, legal organization, proofreading, deadline management, judgment, and follow-through. Maintain a high level of confidentiality, professionalism, accountability, and discretion when handling privileged, sensitive, and protected information. Understand how to support attorneys and executives without independently providing legal advice, making legal decisions, or creating unauthorized legal commitments. Communicate clearly with internal departments, executives, outside counsel, vendors, payors, landlords, agencies, and other third parties as authorized. Identify missing information, inconsistent terms, unclear instructions, approval gaps, renewal risks, and compliance concerns, then escalated promptly. Use legal technology, Microsoft Office, PDF tools, spreadsheets, contract trackers, e-signature systems, and shared drives accurately and consistently. Core Responsibilities Contract Lifecycle and Contract Administration Own the day-to-day contract intake process, including receiving requests, confirming required information, assigning status, tracking owners, and preparing materials for attorney review. Prepare, format, proofread, compare, and revise contract drafts, amendments, statements of work, business associate agreements, vendor agreements, service agreements, NDAs, leases, payor or partnership documents, and other legal materials as assigned. Create concise contract summaries that identify parties, effective dates, renewal terms, termination rights, notice periods, payment terms, signatures, missing exhibits, business obligations, and open questions for legal or executive review. Coordinate contract review, approval routing, redline exchanges, version control, finalization, e-signature, countersignature, filing, and distribution of fully executed agreements. Maintain contract trackers and repositories with accurate metadata, including contract type, department owner, vendor or counterparty, dates, renewal alerts, key obligations, insurance or compliance requirements, and storage location. Monitor upcoming renewals, auto-renewals, expirations, termination windows, and follow-up dates; escape contract risk, late responses, or missing approvals to the Corporate Attorney, CEO, or assigned owner. Legal Operations, Matter Management, and Corporate Records Open, organize, maintain, and close legal matter files using approved naming conventions, folder structures, retention rules, permissions, and document-control standards. Support corporate governance, entity records, board or executive materials, consents, policies, filings, regulatory records, licensure documentation, insurance documents, and corporate certificates as assigned. Assist with legal notices, subpoenas, records requests, litigation holds, employment matters, compliance matters, investigations, outside-counsel requests, and other legal support work under attorney direction. Conduct legal and factual research, gather supporting documents, organize findings, and prepare clear summaries for attorney or executive review. Maintain calendars and trackers for legal deadlines, contract renewals, signature requests, filings, litigation support, outside-counsel deliverables, and follow-up commitments. Cross-Functional Collaboration Partner with Legal, Executive Leadership, Human Resources, Compliance, Finance, Operations, Admissions, Clinical Outreach, IT, Marketing, and program leaders to gather information and move legal requests forward. Communicate professionally with outside counsel, vendors, landlords, payors, government agencies, notaries, registered agents, and other third parties only as authorized. Help departments understand contract intake requirements, approval steps, signature routing, document standards, and expected turnaround times. Escalate conflicting instructions, urgent deadlines, unusual contract terms, missing approvals, confidentiality concerns, privilege concerns, or operational risks promptly. Systems, Reporting, and Quality Control Use Filevine, Microsoft 365, Word, Excel, Outlook, Teams, PDF tools, e-signature systems, shared drives, spreadsheets, and legal or contract management tools (including AI) accurately and consistently. Review documents for formatting, grammar, punctuation, dates, names, defined terms, numbering, cross-references, attachments, exhibits, signature blocks, version labels, and approval status before release. Support templates, clause libraries, SOPs, trackers, intake forms, knowledge libraries, and workflow improvements that improve speed, accuracy, consistency, and security. Maintain organized records that allow the Corporate Attorney, CEO, and authorized leaders to quickly understand status, ownership, open issues, deadlines, and next steps. Required Qualifications Paralegal certificate, associate degree, bachelor degree, or equivalent legal experience required; paralegal studies, legal studies, business, healthcare administration, or related field preferred. 3+ years of paralegal, contract administrator, legal operations, in-house legal, law firm, healthcare, corporate, or document-intensive legal support experience preferred. Hands-on experience supporting contract drafting, redlining, comparison, review routing, signatures, contract tracking, renewals, and legal document control required. Experience supporting a corporate legal department, healthcare organization, behavioral health organization, multi-state business, or high-growth company preferred. Strong proficiency with Microsoft Word, Excel, Outlook, Teams, PDF editing, e-signature tools, shared drives, trackers, and online research required. Excellent grammar, proofreading, organization, follow-up, professional communication, and attention to detail required. Must be available for full-time, in-office work and must meet Company background check, privacy, security, confidentiality, healthcare, and regulatory requirements. Skills and Expertise Contract lifecycle administration, redline management, document comparison, contract summaries, legal calendaring, matter tracking, legal research support, executive-ready status reporting, corporate records, confidentiality, privilege awareness, document control, PDF and e-signature tools, Microsoft Office, spreadsheet tracking, professional communication, and cross-functional legal operations. Physical Demands Regularly sit, stand, walk, talk, hear, type, review documents, and view computer screens for extended periods in an office environment. Use a computer, phone, headset, scanner, copier, printer, video platform, e-signature tools, PDF tools, and approved Company systems throughout the workday. Communicate in person, by phone, by video, by email, and through messaging with attorneys, executives, employees, vendors, outside counsel, agencies, and internal departments. Occasionally lift, carry, organize, scan, or file office materials, records, binders, or packages up to 15 pounds. Maintain confidentiality and secure handling of attorney-client privileged information, protected health information, employee information, contracts, financial records, and sensitive Company records. Reporting Daily Contract and legal assignment log: new requests, completed items, in-progress items, due dates, blocked items, at-risk items, and next actions. Signature and approval status: documents out for review, documents out for signature, missing approvals, counterparty follow-ups, and urgent items. Same-day escalation of urgent deadlines, legal notices, subpoena or records requests, privilege concerns, confidentiality concerns, unusual contract terms, or compliance risks. Open contract status report: owner, department, counterparty, contract type, status, age, next action, due date, open issues, and escalation needs. Renewal and deadline lookahead: upcoming expirations, renewals, termination windows, filings, notices, litigation support items, and outside-counsel deliverables. Outstanding follow-up log: missing information, approvals, signatures, exhibits, certificates, insurance documents, business owner responses, and counterparty responses. File and tracker quality review: naming, versions, permissions, executed copies, missing attachments, metadata accuracy, and incomplete records. Monthly Legal operations summary: contract volume, contract aging, closed contracts, active matters, renewals, legal requests, outside-counsel support, and major bottlenecks. Accuracy and timeliness summary measured against the 98% standard, including rework, missed information, delayed approvals, root causes, and corrective actions. Document-control and contract repository audit status, including missing executed copies, access issues, retention concerns, stale versions, or tracker corrections. Assigned legal research, template, policy, governance, corporate-record, compliance, and outside-counsel support deliverables. Quarterly, as due: suggestions for automation, contract workflow improvement, template standardization, approval clarity, security, or reporting improvements. Disclaimer OCD Anxiety Centers has not designed this job description to contain a comprehensive list of all activities, duties, or responsibilities required of the employee. The Company may change, remove, or assign duties, responsibilities, and activities at any time, with or without notice, based on business needs, growth, compliance requirements, and operational priorities. Equal Employment Opportunity Commission Statement OCD Anxiety Centers is committed to providing equal employment opportunity for all employees and applicants without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local law. This applies to all aspects of employment, including recruitment, hiring, job assignments, promotions, working conditions, scheduling, benefits, compensation, disciplinary action, termination, and social, educational, and recreational programs. #J-18808-Ljbffr