Game Operations Support/Onboarding Assistant

Game Operations Support/Onboarding Assistant

Bishop O'Dowd High School is seeking a highly organized and dependable Game Operations Support / Onboarding Assistant to support the Athletics Department. This position plays an important role in ensuring the smooth operation of athletic events and practices, particularly as the school expands its programming with the addition of Girls Flag Football in the 20262027 school year.

In addition to game operations, this role supports the onboarding of seasonal coaches by coordinating and tracking required employment and compliance documentation. The ideal candidate is detail-oriented, proactive, and enjoys working in a dynamic, team-centered school environment.

Game Operations Support/Onboarding Assistant Key Responsibilities

Game Operations Support (Primary approx. 200 hours/year):

• Assist Athletic Directors with the coordination and execution of home athletic contests and practices
• Support game-day operations, including setup, logistics, and coordination of personnel
• Help ensure events run smoothly and in alignment with school, league, and CIF guidelines
• Supervises student game operations interns during a home athletic contest
• Provide administrative and operational support during high-volume athletic seasons
• Serve as a point of support for coaches, officials, and event staff as needed

Coach Onboarding & Administrative Support (Approx. 40 hours/year):

• Coordinate onboarding for all seasonal and new coaches
• Track, monitor, and follow up on required employment paperwork and compliance items (e.g., certifications, background clearances, HR forms)
• Communicate regularly with coaches to ensure timely completion of onboarding requirements
• Maintain accurate and organized records in collaboration with Athletics and Human Resources
• Ensuring coaches are up to date with Coaching Certifications and Final Forms Compliance

Game Operations Support/Onboarding Assistant Qualifications

• High School Diploma or equivalent
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Clear and professional communication skills
• Ability to work both independently and collaboratively in a fast-paced environment
• Proficiency with basic administrative tools (Google Workspace, email, spreadsheets, etc.)
• Prior experience in athletics, education, or administrative support is preferred but not required

Schedule & Hours

• Maximum of 240 hours per school year
• Approximately 200 hours for game operations support
• Approximately 40 hours for coach onboarding support
• Schedule varies based on athletic seasons, including afternoons, evenings, and occasional weekends
• Up to 22 hours per week across all roles at Bishop O'Dowd

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Additionally, all personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Pre-employment background screening is required for all positions. Please submit your cover letter, resume, and references. Applications will be reviewed on a rolling basis.

Bishop O'Dowd High School is an equal opportunity employer and does not discriminate in its employment policies and procedures. It follows the Diocese of Oakland's policies prohibiting illegal harassment, retaliation or discrimination. However, as a Roman Catholic high school with a stated mission, goals and objectives that clearly reflect the teachings and educational philosophy of the Diocese of Oakland, Bishop O'Dowd High School reserves the right to require all current and prospective employees to commit to carry out their duties and responsibilities in a manner that clearly and unconditionally demonstrates support of and respect for the school's mission and Catholic identity. Persons who in good conscience are unable to agree to this commitment should not seek or accept employment at Bishop O'Dowd High School.

As a faith-based institution, we reserve the right to use religion as a criterion in hiring decisions, as permitted by law, as it relates to performing essential job duties.