Receptionist/Secretary

Job Description

Job Description

The Receptionist/Secretary plays a vital role in managing front desk operations and providing administrative support to ensure smooth office functioning. This position involves handling communications, scheduling appointments, greeting visitors, and maintaining various office tasks, while utilizing essential software like Microsoft Outlook, Excel, and Word for efficient office management. We are a pipe manufacturing company located downtown with paid parking and access to a health club facitlity in our building. This role is perfect for a clerical support person that is mature, eager to assist, learn and grow in a very stable environment

Responsibilities

• Manage front desk duties and greet visitors professionally
• Handle incoming calls and route them appropriately
• Schedule and coordinate appointments using Microsoft Outlook
• Manage mail distribution and office correspondence
• Maintain and organize calendars for staff members.
• Assist sales and accounting departments.
• Manage office supplies inventory and reorder as necessary
• Perform document scanning and filing tasks
• Prepare and process sales quotes

 

Preferred Qualifications

• Associate degree in Business Administration or related field
• 10 + years experience in a front desk/support role.
• MS Office experience
• Excel spreadsheet preperation experience.