Litigation Legal Secretary

Litigation Legal Secretary

This position is for a Litigation Legal Secretary supporting a dynamic legal team in Orange, California. The role is focused on providing comprehensive administrative and litigation support to attorneys, ensuring efficient case management and smooth office operations in a fast-paced environment.

Key responsibilities include managing, organizing, and maintaining legal documents and case files through filing, scanning, and document management systems. The Litigation Legal Secretary will assist attorneys with day-to-day case management tasks, track deadlines, and ensure all court and internal timelines are met. Duties also include preparing, proofreading, and formatting legal documents such as pleadings, motions, correspondence, and other filings. The Litigation Legal Secretary will coordinate attorney schedules, including court dates, meetings, and appointments, as well as maintain litigation calendars using tools such as Compulaw. Additional responsibilities involve communicating with clients to obtain information and provide case updates, as well as supporting trial preparation and general office administration. Confidentiality of sensitive legal information must be strictly maintained at all times.

Qualified candidates should have prior litigation experience and strong knowledge of Federal, State (California), and Appellate e-filing procedures. Proficiency with iManage, Microsoft Office (Word, Excel, PowerPoint, Outlook), and legal case management systems is required, along with strong organizational skills, attention to detail, and excellent written and verbal communication abilities. The ability to multitask, prioritize workload, and perform under pressure is essential. The position supports a ratio of approximately 34 attorneys and requires full-time availability with flexibility for overtime as needed. The salary range for this position is $70,000 to $95,000 annually, depending on experience.