Secretary

Job Title

*THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*

Duties

Duties include, but may not be limited to the following:

• Answers telephone calls and provides technical and secretarial assistance to the Cardiology Management staff as well as medical providers and others as requested.
• Orders office supplies, distributes all incoming and outgoing mail, and provides administrative coverage to any or all medicine sections.
• Creates and maintains all Cardiology Fellow and Faculty Physician outpatient clinic schedules.
• Updates and makes appropriate changes for the Fellow and Faculty academic calendar during each academic year.
• Ensures proper management of records created and maintained by the service line.
• Completes all aspects of timekeeping for the department according to facility policies and procedures.
• Performs training support duties such as coordination, scheduling, and acquisition of training and assists in maintaining training records and files.
• Assists with preparing travel arrangements for staff.
• Provides guidance and assistance to clinical staff and requests modifications or new account access, documentation keys and menus, information technology (IT) hardware requests, etc.
• Manages and prepares a range of correspondence, including memorandums, meeting minutes, reports, and other correspondence, as needed.
• Utilizes a range of office automation software.
• Performs other duties as assigned.

Work Schedule: Monday - Friday, 7:00am - 3:30pm. Recruitment & Relocation Incentives: Not authorized