Fiscal Specialist

Fiscal Specialist Senior - PAYROLL (title updated 062326) Job ID: 322843 Location: Glendale Community College Full/Part Time: Full Time Regular/Temporary: Regular Hiring Salary Range $22.06 - $28.67/hourly, DOE Grade 112 Work Schedule Monday - Friday, 8am - 5pm Summer Hours: Monday - Thursday, 7am-6pm Work Calendar 12 Months Maricopa Summary 10 Colleges. Unlimited Opportunities. The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision- creating excellence in education for a better world. We focus on people-not profits. With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college. We don't just support our community-we help build it. We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact. We believe our employees are our most valuable asset. Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix. Join us in making a real difference in the lives of over 140,000 college students each year. Benefits Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD: Affordable and Comprehensive Benefits Package: Nationwide Medical, Dental, and Vision Coverage Paid Time Off: Vacation, Sick Leave, and Personal Time 20 Paid Observed Holidays Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage Arizona State Retirement System (ASRS) Pension , including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b) Tuition Reimbursement for employees and dependents Annual Professional Development Funding Flexible Work Schedules Employee Health & Wellness Programs: District-Wide Wellness Program with Workshops and Webinars Monthly Health & Wellness Calendar and Newsletter Virta Diabetes Reversal Program and Support Groups Employee Assistance Program (EAP) Sight-On-Site Eye Care Services Pre-Retirement Planning Events Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer) Job Summary This position supports payroll and position management operations for the college by ensuring accurate, compliant, and timely processing of payroll-related activities. It provides customer support and guidance to employees, supervisors, and leadership on payroll, HCM, and time and labor processes, including training and issue resolution. The role coordinates payroll transactions, prepares and maintains reports and reconciliations, assists with position management, and contributes to process improvements and efficient operations. Essential Functions 25% - Provides customer support by researching and responding to issues and questions regarding payroll, human resource information system (HCM), time and labor and employee pay issues for employees, supervisors and district payroll contacts. Provides instruction and training to employees, supervisors, faculty chairs and executive leadership regarding HCM processes. Adheres to and ensures compliance with applicable policies, processes, procedures and deadlines; advises managers and employees on applicable policies. 25% - Coordinates and creates payroll documents. Verifies and inputs additional pay requests in enterprise financial systems. Reviews, verifies and corrects payroll documents and reports. Verifies and processes late timesheets, absence adjustment forms, off-cycle check requests and cell phone allowance documents, adhering to district policies. Requests stop payment and replacement checks from district office. 20% - Composes basic original documents for routine communication to supervisors. Prepares queries and reports for fiscal, budget, payroll, faculty chairs, and grants. Runs queries to prepare compensation reports and reconciliation. Assists in the development and maintenance of reports and queries for fiscal, payroll, time & labor, absence, substitute reporting, and grants. Prepares and updates recurring and ad hoc reports. Performs reconciliation between SIS, FMS and HCM of Federal Work Study payroll. 15% - Submits new and modification requests for position management. Inputs and maintains data in enterprise financial systems. Assists with classifying positions based on analysis of submitted documentation. 10% - Attends college payroll and other office meetings to collaborate on best practices. Reviews work processes and procedures and makes recommendations. 5% - Other Duties as Assigned Minimum Qualifications Associate's Degree from a regionally accredited institution and four (4) years of financial support experience in an area related to assignment such as fiscal, finance, accounts receivable/payable, or payroll. OR An equivalent combination of education and/or directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered. Desired Qualifications A. Experience supporting payroll, time and labor, and/or position management functions, preferably in a higher education or public sector environment. B. Experience with enterprise systems (e.g., human capital management, financial management). C. Experience querying data, preparing reports, and/or performing reconciliations. D. Experience reviewing documents for accuracy and compliance. E. Experience providing guidance and/or training to employees on system processes and procedures. F. Experience providing customer service to diverse audiences. G. One (1) year of relevant full-time MCCCD experience during the previous two years Special Working Conditions May be required to lift or carry up to 25lbs. May be required to sit for a prolonged period of time; viewing a computer monitor Travel to campus during interview/selection process will be at candidate's own expense How to Apply Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. Additional materials will not be accepted after the job posting has closed. Missing materials or incomplete employment history will not be considered. Please ensure your materials clearly provide the following information. Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position. Indicate whether former or current employment is Full-Time or; Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load) Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position. Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview. Maricopa County Community College District (MCCCD) complies with the Americans with Disabilities Act (ADA) of 1990. Qualified applicants or candidates with disabilities can submit a reasonable accommodation request at any point in the hiring process, and MCCCD's policy is to provide reasonable accommodation unless such accommodation would cause an undue hardship. If a reasonable accommodation is needed, please contact the ADA Coordinator from the hiring campus location for assistance via email at MCCCD is an Equal Opportunity Employer. Posting Close Date Open until filled First Review will be on June 29, 2026. Applications received after the review date may not be screened EEO, Title IX, & Clery Act Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information. Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance." The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators. The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act. To apply, visit ?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=322843&PostingSeq=1 jeid-6e98f77e23c70542b91376828278bc6e