Sales Administrative Assistant

Sales Administrative Assistant

CSI is looking for a highly organized, detail-oriented Sales Administrative Assistant to support our growing sales organization. This role is responsible for coordinating new hire onboarding, maintaining CRM data integrity, supporting sales leadership, and ensuring the administrative processes behind our sales team run efficiently.

If you enjoy organizing projects, coordinating people, improving processes, and being the person others rely on to keep everything on track, this is an excellent opportunity to make a significant impact.

CSI provides state-of-the-art stainless-steel process equipment and service for manufacturers in the food, dairy, beverage, pharmaceutical, and personal care industries.

We are a growing company built on teamwork, continuous learning, and exceptional customer service. Our employees are our greatest resource, and we invest in their development through training, collaboration, and opportunities to grow.

What You'll Do

• Coordinate onboarding activities for new sales representatives, ensuring training, documentation, certifications, and system access are completed on schedule.
• Administer and support Microsoft Dynamics 365 CRM, including user setup, permissions, troubleshooting, data maintenance, and report generation.
• Maintain CRM data accuracy and support user adoption to ensure reliable sales reporting and customer information.
• Schedule leadership meetings, team events, interviews, and key sales activities while managing calendars and logistics.
• Coordinate recruiting activities by scheduling interviews, communicating with candidates, hosting interviews, and tracking hiring progress.
• Prepare meeting agendas, document meeting notes, distribute action items, and support ongoing sales communications.
• Organize and maintain sales documentation, reports, and shared team resources.
• Support sales leadership with administrative projects, reporting, cross-functional coordination, and special initiatives that improve team effectiveness.

Education & Training

• High school diploma required; college credits desired; technical/mechanical emphasis preferred.

Experience

• 2+ years of administrative, sales operations, or sales support experience required.
• Experience using CRM software (Microsoft Dynamics 365 preferred).
• Strong Microsoft Office skills including Outlook, Excel, Word, and Teams.
• Excellent organizational, communication, and time management skills.
• Experience coordinating onboarding, recruiting, scheduling, or project support preferred.
• Experience supporting sales leadership or customer-facing teams preferred.

Why Join CSI?

• Competitive compensation: $26-$30 per hour.
• Growth-focused, team-oriented culture
• Diverse, high-impact industrial projects
• Strong benefits + career development support

Benefits & Perks

CSI offers a competitive benefits package including:

• Health and wellness benefits
• Paid time off
• Retirement planning options
• Tuition reimbursement and continuing education support
• Opportunities for internal career advancement
• Company lunches, team events, and community volunteer opportunities

Work Environment / Physical Requirements

Our environment emphasizes accountability, respect, teamwork, and continuous learning.

This role is primarily office-based, Monday-Friday, with limited travel. It requires extended computer use, effective communication, and occasional movement within industrial environments. Light physical activity, including standing, bending, and lifting up to 20 pounds, may be required.

CSI is committed to providing reasonable accommodation for qualified individuals with disabilities during the application and employment process.

CSI is committed to equal opportunity employment. We select candidates based on their ability to perform the work in a competent and professional manner and do not discriminate based on age, sex, race, color, religion, national origin, sexual orientation, gender identity, veteran status, or disability.

Applicants must be authorized to work in the United States. CSI participates in E-Verify.