School Secretary

After School Administrative Assistant

The After School Administrative Assistant plays a vital role in supporting the daily operations of the after school program by ensuring accurate student accountability, maintaining organized records, and providing exceptional customer service to students, parents, staff, and visitors. This position is responsible for managing student check-in and check-out procedures, verifying authorized individuals for student pick-up, and assisting with clerical and administrative tasks to support a safe, organized, and positive after school environment.

Duties and responsibilities include, but are not limited to:

• Manage daily student check-in and check-out procedures accurately and efficiently
• Maintain accountability for all students enrolled in the program at all times
• Verify parent/guardian identification and ensure only authorized individuals are permitted to pick up students in the afterschool program
• Maintain accurate attendance records, student files, and program documentation
• Assist with clerical duties including making copies and signs, answering phones, responding to emails, filing, data entry, and preparing reports as needed
• Greet and welcome parents, guardians, visitors, and staff in a professional and friendly manner
• Communicate effectively and professionally with parents/guardians regarding student attendance, program updates, and general information
• Support the Program Coordinator with daily operational and administrative needs
• Maintain confidentiality of student and family information
• Manage public access to the facility and ensure campus safety procedures are followed
• Assist in monitoring students and supporting staff during program activities as needed
• Demonstrate professionalism, reliability, and a positive attitude at all times
• Take initiative to solve problems and respond appropriately in urgent situations
• Meet assigned deadlines and complete tasks in a timely manner
• Communicate openly & work collaboratively with school personnel and after school program staff
• Perform other related duties as assigned within the appropriate skill and experience capabilities expected for this position

Knowledge, skills, and experience required:

• Strong organizational, communication, and interpersonal skills
• Ability to maintain accurate records and manage multiple tasks efficiently
• Ability to work in a fast-paced environment while maintaining attention to detail
• Ability to interact positively and professionally with students, parents, staff, and visitors
• Ability to maintain confidentiality and professionalism
• Strong problem-solving skills and ability to take initiative
• Ability to adapt and remain flexible in changing situations
• Ability to collaborate and communicate effectively as part of a team
• Ability to meet established deadlines and manage time effectively
• Experience in an after school or summer program preferred
• Previous clerical, administrative assistant, or customer service experience preferred
• Strong written and verbal communication skills required
• High school diploma or equivalent required
• Training: First Aid and CPR Certification, CPI (Crisis Prevention Intervention) Certification, Child Abuse Awareness and Bullying Awareness Training, other designated staff training as required
• Dress code requirements: Closed-toe athletic shoes and comfortable appropriate attire for working with children, staff member shirt (provided)

Working conditions: Duties involve walking, sitting, standing, indoor and outdoor activities, and occasional lifting. Must maintain a level of general physical and emotional health that permits effective performance of duties. Regularly lifts and carries up to 50 pounds. Requires a high level of mental alertness and the ability to tolerate moderate to high levels of stress in a fast-paced environment.

Benefits: Employees are eligible to enroll in benefits, but all premiums are the employee's responsibility. The employer does not provide a financial contribution toward coverage.