Payroll Specialist

Job Description

Job Description

About Mobile Air & Power Rentals

At Mobile Air & Power Rentals, we provide innovative cooling, heating, dehumidification, and power solutions for our customers nationwide. We rent a wide range of equipment—including portable air conditioners, chillers, heaters, and generators—helping clients save time and money while enhancing their operations and events.

Why Mobile Air? Here are some of the perks & rewards:

• Full-time position
• Competitive pay with quarterly bonus opportunities
• Laptop and company cellphone provided
• Health, Vision, and Dental Insurance
• Life Insurance
• 401(k) with company match
• Paid time off (vacation, sick days, holidays)
• Career development opportunities
• Employee discount programs

Position Overview:

We are seeking a detail-oriented Payroll Specialist with strong experience in full-cycle payroll processing and multi-state payroll tax compliance. This role is responsible for ensuring accurate and timely payroll processing using ADP systems, maintaining compliance with federal, state, and local regulations, and supporting payroll-related audits and reporting. The ideal candidate will collaborate closely with HR and Finance teams to ensure payroll accuracy and continuous process improvement.

Duties/Responsibilities:

• Assist the Payroll & Benefits Manager in processing weekly and bi-weekly payroll using ADP systems
• Perform full-cycle payroll processing, including data entry, review, reconciliation, and final transmission
• Ensure compliance with all federal, state, and local payroll tax regulations across multiple states
• Respond to and resolve payroll tax notices and employee payroll-related inquiries
• Set up new hires in ADP and ensure proper I-9 compliance documentation
• Maintain accurate payroll records, including earnings, deductions, and garnishments
• Partner with HR and Finance teams on payroll-related matters such as benefits, compensation changes, and audits
• Support year-end payroll processes including W-2s, ACA (1095) filings, and EEO reporting
• Assist with system updates, testing, and process improvements within ADP
• Support setup of new states, business entities, and payroll tax jurisdictions
• Assist with 401(k) administration, including reporting, filings, census data, and audit support
• Ensure confidentiality and security of payroll data at all times
• Perform other related duties as assigned

Skills/Abilities:

• Strong attention to detail with high accuracy in data entry and reconciliation
• Excellent organizational and time management skills with the ability to meet strict deadlines
• Strong problem-solving and analytical abilities
• Ability to handle confidential information with discretion and professionalism
• Effective interpersonal and communication skills (written and verbal)
• Proficiency in Microsoft Excel
• Ability to work collaboratively across departments

Education/Experience:

• Minimum of 3+ years of full-cycle payroll processing experience required
• Hands-on experience with ADP payroll systems (Workforce Now strongly preferred)
• Strong knowledge of multi-state payroll tax laws and compliance requirements
• Experience with year-end filings (W-2, ACA/1095, EEO reporting, etc.)

Preferred:

• Certified Payroll Professional (CPP) designation
• Experience with payroll reconciliations and general ledger integration
• Familiarity with internal or external payroll audits

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer

Work Environment:

• Fast-paced environment with strict payroll deadlines
• Collaborative, team-oriented setting

Work Schedule:

• This is a fully onsite role based in Brooklyn Center, MN
• Monday to Friday, 8:00 AM to 5:00 PM
• Occasional overtime may be required during peak payroll periods or year-end processing

If you are a detail-driven payroll professional looking to make an impact in a growing organization, we invite you to apply and join our team at Mobile Air & Power Rentals!

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