Contract Specialist I-II - Information Technology Division

Job Description - Contract Specialist I-II - Information Technology Division (2601088) Job Description Position Information Join our team as a Contract Specialist for the Business Operations team within the IT Division in Austin, TX! We’re searching for a self-driven individual who thrives in fast-paced environments and collaborates effectively with cross-functional teams. In this role, you’ll be essential in managing our contractual obligations for staff augment resource management. The ideal candidate will excel both independently and as part of a team, demonstrating the ability to prioritize assignments with meticulous attention to detail, even under limited supervision. If you’re prepared to contribute to our organization’s success and help shape the future, we want to hear from you. The Texas Department of Transportation reserves the sole right to determine the level of position based on the applicant’s work experience, education, skill level, and all other appropriate factors and based on business needs. Minimum Salary 45,000.00 Maximum Salary 65,000.00 Pay Basis Yearly FLSA Status Nonexempt Work Locations Stassney HQ - Main, 6230 East Stassney Lane Austin 78744 Travel Yes, 10% of the Time Shift Day Job, 40 hours per week, Onsite Benefits and Perks Retirement Plans Alternative and/or Flexible Work Schedules Paid Leave and Holidays Health Premiums paid at 100% for Full-Time Employees On-the-Job Training Tuition Assistance Program Holistic Wellness Program with Leave Incentives Career Development and Advancement Opportunities Family-Friendly Policies and Programs Responsibilities Performs contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with division and district personnel. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor. Assists with recommending policy and/or procedure changes. Serves as a central point of contact for vendors and internal stakeholders, ensuring consistent communication, proper documentation, and timely issue resolution. Assists in researching state and federal statutes and opinions, Department policies and previous contracts. Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes solutions. Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence. Prepares specifications for solicitations, develop procurement documents; and maintains contracting records. Provides technical and administrative support to include reviewing, processing, answers questions, provides assistance and handles complaints and resolution of discrepancies and problems regarding contracts, billing and payment. Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications. Reviews, interprets and clarifies statutes, regulations, standard policies and procedures to ensure compliance with Department and governmental regulations. Performs other job responsibilities as assigned. Minimum Qualifications Education : Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis. Experience : Contract Specialist I: 1 year in contract administration, administrative support, bookkeeping or accounting. Contract Specialist II: 2 years in contract administration, administrative support, bookkeeping or accounting. Related graduate-level education may be substituted for experience on a year-per-year basis. Licenses and Certifications Valid driver’s license. This position requires driving a state vehicle. Certified Texas Contract Manager (CTCM) earned within 6 months to a year of hire date. Preferred Qualifications Applicable computer operating systems and relevant applications Contract administration/management systems Applicable laws, rules, and regulations Developing, interpreting, and implementing policies, procedures, and technical information Public relations for maintaining effective working relationships with individuals and groups, both internal and external Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency Prioritizing and organizing work assignments Preparing and maintaining confidential and sensitive records, files and reports Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals Physical Requirements and Working Conditions Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs Standing for prolonged periods of time Repetitive Motion – substantial movements of the wrists, hands, and/or fingers The Texas Department of Transportation is an Equal Opportunity Employer. If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Act of 1990. #J-18808-Ljbffr Txdot