Administrative Office Assistant

Job Description

Job Description

We are looking for a driven and resourceful  Office Assistant / Operations Coordinator with an  intrapreneur mindset — someone who takes ownership, thinks creatively, and actively looks for ways to improve and grow the business.

This is not a typical assistant role. You will play a key part in  operations, job cost tracking, scheduling, and business development , working directly with leadership to help scale the company.

If you’re someone who treats a business like it’s your own, thrives in a fast-paced environment, and wants real growth opportunities, we want to hear from you.

What You’ll Be Responsible For

Operations & Financial Tracking

Track job costs, expenses, and budgets using Excel, QuickBooks, or similar tools

Maintain accurate records and ensure profitability across projects

Identify inefficiencies and suggest improvements to systems and workflows

Scheduling & Coordination

Coordinate crew schedules, job timelines, and appointments

Ensure smooth communication between office, field teams, and clients

Help keep projects on track and organized

Business Development Support

Assist with lead follow-up, client communication, and appointment setting

Support efforts to generate new business and increase close rates

Track leads, opportunities, and pipeline activity

Team & Task Management

Help assign, track, and follow up on team tasks

Hold team members accountable to deadlines and expectations

Support leadership in keeping operations running efficiently

Customer Experience

Provide professional and responsive communication via phone, text, and email

Help create a smooth, positive experience for every client

What We’re Looking For (Intrapreneur Traits)

Ownership mentality – you take responsibility and follow through

Problem solver – you don’t just identify issues, you bring solutions

Proactive – you anticipate needs and take action without being asked

Growth-driven – you want to learn, improve, and grow within the company

Detail-oriented & organized in a fast-paced environment

Strong communication and leadership potential

Qualifications

Proficient in Microsoft Excel and computer systems

Experience with QuickBooks or bookkeeping software (preferred)

Ability to multitask and manage multiple priorities

Experience in construction, roofing, or service industry is a plus

Bilingual (English/Spanish) is a plus

Compensation & Opportunity

Hourly pay + commission + performance bonuses

Opportunity for rapid growth into operations or management roles

Direct exposure to business operations and decision-making

A chance to be a key player in building and scaling a growing company

Who This Is NOT For

Someone looking for a slow-paced or repetitive desk job

Someone who needs constant direction or supervision

Someone unwilling to take initiative or accountability

Who This IS For

Someone who wants to grow with a company

Someone who thinks like a leader and future operator

Someone who wants their effort to directly impact income and success

Work Location: In person