Sr. Administrative Assistant

Salary: $47,001.00 - $55,296.00 Annually
Location : Main Campus - Orem
Job Type: FT Nonexempt Salaried Staff
Job Number: FY2606158
Division: VP Academic Affairs
Opening Date: 07/16/2026
Closing Date: 7/26/2026 11:59 PM Mountain
Required Documents Needed to Apply: Resume
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Position Announcement


Join Utah Valley University and play a key role in supporting academic leadership at one of the state's largest and most dynamic institutions of higher education. As the Executive Assistant to the Associate Provost for Academic Programs, Assessment & Accreditation, you will serve as a trusted partner in advancing strategic initiatives that directly impact faculty, students, and the university community. This position offers the opportunity to work at the center of academic operations, coordinating high-priority projects, managing complex schedules and initiatives, and contributing to meaningful institutional goals in a professional and collaborative environment.

UVU is seeking a highly organized, proactive professional who thrives in a fast-paced setting and values discretion, service, and excellence. In this role, you will provide executive-level support, oversee day-to-day administrative operations, and help ensure the successful execution of time-sensitive projects and initiatives. If you enjoy solving problems, building strong working relationships, and making a visible impact through meaningful work, this position offers an excellent opportunity to contribute to the success of university leadership while growing your career within a student-centered institution.

Summary of Responsibilities

• Performs advanced and confidential administrative support duties for the Associate Provost for Academic Programs, Assessment and Accreditation, including arranging travel, composing correspondence, distributing meeting agendas, documenting and sharing meeting minutes, managing the Outlook calendar, organizing meetings, and processing transactions related to human resources.
• Ensures administrative support for units or committees within the work portfolio that do not currently have administrative support.
• Establishes, updates, and maintains pertinent files and website information relevant to the work portfolio.
• Obtains factual information requiring knowledge of institutional policies and procedures of both assigned and work-related areas.
• Maintains professional and technical knowledge.
• Coordinates financial activities for the Associate Provost for Academic Programs, Assessment and Accreditation, including expense reporting, index tracking and reconciliation, reimbursements, requisitions, and purchase orders.
• Assists with budget preparation and revisions. Handles incoming calls and walk-in traffic. Provides correct and accurate information to students, faculty and staff members, and external stakeholders.
• Works in collaboration with other administrative support staff members in the Provost's Office to manage and perform functions that affect operations of the Provost's Office.
• Provides task and project management support for a variety of activities, initiatives, and projects in the work portfolio.
• Contributes to team efforts by researching and compiling information from different sources, preparing supportive materials, and monitoring progress for deadlines and deliverables.
• Performs other job-related duties as assigned.

Qualifications / Licenses / Certifications


Graduation from an accredited institution with a bachelor's degree and one year of experience related to the Summary of Duties, OR an associate's degree and three years of experience related to the Summary of Duties, OR any combination of education and/or experience totaling five years.

Knowledge / Skills / Abilities

Knowledge

• Knowledge of office methods, techniques, practices, and procedures, including bookkeeping and marketing communications.
• Knowledge of the use of computers and computer software applications, including word processing, spreadsheets, e-mail, databases, and presentations.

Skills

• Skill in the use of computers and computer software applications, including word processing, spreadsheets, e-mail, databases, and presentations.
• Skill in interpersonal, problem-solving, and decision-making.

Abilities

• Ability to perform a variety of administrative support and confidential duties with minimum supervision and with complete accuracy.
• Ability to follow oral and written procedures and instructions.
• Ability to communicate effectively, verbally and in writing.
• Ability to meet and work with people of various backgrounds.
• Ability to coordinate and assist in the preparation and monitoring of departmental financial transactions.

EEO Statement:

UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.
Utah Valley University's dedication to exceptional care offers quality service and benefits to employees while staying committed to meeting the needs of a diverse workforce.

UVU is pleased to offer a competitive and comprehensive benefits package that supports employees and their family's overall physical and mental health, protects their income in case of unforeseen illness and life events, and assists in building financial security for retirement and the future.

Highlights from Utah Valley University's benefits package include:

• Medical network and plan options with low employee premiums
• Employer HSA contribution for those that elect the university's High-Deductible Health Plan
• Other tax advantage, reimbursement account options (i.e. Flexible Spending Account & Dependent Care)
• Dental and vision plan options
• Incentivized wellness program
• Employer paid basic life, Accidental Death and Dismemberment (AD&D), and Long Term Disability (LTD) coverage
• Employee Assistance Program (EAP)
• 401(a) Defined Contribution Plan with an employer contribution of 14.2% based on employee's compensation (100% vested on first day of full-time employment)
• Undergraduate tuition remission benefit waiving up to 18 credit hours (each semester) for employees and their eligible dependents (spouses & children dependents unmarried and up to age 26)
• Generous leave package which includes sick, vacation (staff only), and personal leave; 13 paid holidays; paid medical maternity and parental leave

For more information about the benefits offered, visit
01


Do you have experience providing advanced and confidential administrative support to an executive, administrator, or senior leader, including calendar management, meeting coordination, travel arrangements, and correspondence preparation?

• Yes
• No

02


Do you have experience coordinating financial and budget-related activities, such as expense reporting, reconciliations, reimbursements, requisitions, purchase orders, or budget tracking?

• Yes
• No

03


Do you have experience managing multiple projects, priorities, and deadlines while providing administrative support in a fast-paced professional environment?

• Yes
• No

04


Do you have experience maintaining records, files, websites, or other administrative information systems while ensuring accuracy and confidentiality?

• Yes
• No

05


Do you have experience serving as a primary point of contact for customers, students, employees, or external stakeholders and providing accurate information and professional customer service?

• Yes
• No

06


What is your highest level of education?

• High School or equivalent
• Associates
• Bachelors
• Masters
• Ph.D.
• Ph.D. (abd)
• Juris Doctorate

07


How many years of experience do you have in this type of position?

• <1
• 1
• 2
• 3
• 4
• 5
• 6
• 7
• 8+

Required Question