Front Office Coordinator

Job OverviewWe are seeking a dedicated and highly organized Front Desk Coordinator to serve as the first point of contact for our office. The ideal candidate will have excellent communication skills, a professional demeanor, and a proactive approach to office operations. This role is essential to ensuring smooth daily operations, delivering exceptional customer service, and maintaining an organized and efficient administrative environment.The successful candidate will be comfortable managing a busy front desk, handling multi-line phone systems, supporting administrative functions, and assisting leadership with daily office tasks.Schedule:Monday Friday | 7:55 AM 5:05 PM (In Office)Key ResponsibilitiesGreet visitors and clients warmly while providing exceptional customer service and creating a positive first impressionManage a multi-line phone system, directing calls accurately and maintaining professional phone etiquetteSchedule appointments and manage calendars using tools such as Microsoft Office and Google WorkspacePerform data entry, filing, and document proofreading to maintain accurate and organized recordsAssist with clerical tasks including copying, scanning, and preparing reports or correspondenceCoordinate with team members to support communication and workflow across departmentsSupport daily administrative tasks provided by the VP of Human ResourcesAssist with managing benefits administration for field staffMaintain office supply inventory and place orders as neededHelp coordinate team lunches and assist with maintaining a clean and organized office environmentQualificationsPrevious experience in office administration, receptionist roles, or clerical work in a professional settingStrong computer proficiency including Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry systemsExcellent organizational and multitasking skills in a fast-paced office environmentExperience operating multi-line phone systems and managing front desk responsibilitiesStrong customer service skills and professional communication abilitiesBilingual skills are highly desirable to assist with diverse client interactionsExperience with bookkeeping software such as QuickBooks is a plus but not requiredPrevious experience in a medical or dental office is advantageousExperience supporting executives, HR teams, or office leadership is a plusWhat Were Looking ForHighly organized and detail-orientedProfessional and dependableFriendly and approachable with strong communication skillsAbility to multitask while maintaining a high level of accuracy
Starting pay begins at $20 per hour. Candidates with office experience, particularly in senior front desk or management roles, may be considered for a higher starting rate of up to $26 per hour.
Benefits:401(k)Dental insuranceHealth insurancePaid time offVision insuranceWork Location: In person