Project Coordinator

Key Details: Position Title: Project Coordinator Duration: 3-6 Months + (Possible Extension) Pay Rate: $26 /hr on W2 Location: New York, NY or Mason, OH Description: We are seeking an experienced

Project Coordinator

to support project administration, planning, reporting, financial tracking, and day-to-day coordination activities. The ideal candidate will have strong organizational and analytical skills, hands-on experience with

SAP and MS Excel

, and the ability to manage multiple priorities in a fast-paced project environment. This position will serve as a key point of contact for project-related administrative and procedural activities, ensuring project information, deliverables, metrics, financial records, and team communications remain accurate and up to date. Key Responsibilities

Coordinate and maintain the

project plan

, collect updates from project teams, track task completion, and identify late or outstanding activities. Prepare and consolidate

project status reports

, activity reports, deliverable scorecards, and upcoming-week activity reports. Track and report

project metrics

, including metrics generated through SAP/SAP Solution Manager and other project systems. Maintain project records, team lists, email distribution lists, shared-drive materials, and other administrative documentation. Review project data and information for accuracy, investigate discrepancies, and coordinate resolution of issues with appropriate team members. Prepare

financial reconciliations

by comparing project budgets against actual invoices, tracking expenses, and coordinating internal billing activities. Support

monthly accruals

for expenses or services that have not yet been invoiced and ensure appropriate financial controls are maintained. Coordinate billing-related activities, including direct billing for travel and other project-related expenses, and resolve discrepancies as needed. Manage

time-tracking activities

, including reviewing and approving delegated time, monitoring delinquent submissions, and following up with project teams. Coordinate requests related to

telecommunications, network services, and other project support requirements

. Ensure required project materials, records, and deliverables are processed and distributed in a timely manner. Support project closeout activities and ensure outstanding updates, changes, and documentation are completed. Perform additional project coordination and administrative duties as requested by the

Project Management Office (PMO)

. Required Skills & Qualifications

3+ years of project coordination or project management experience Hands-on experience with

SAP Strong

Microsoft Excel

skills, including PivotTables Strong data-entry and data-management skills Financial understanding, including

budget tracking, invoice reconciliation, and accruals Knowledge of

MS Project Strong organizational and time-management skills Excellent verbal, written, and interpersonal communication skills Strong analytical and problem-solving abilities Ability to manage shifting priorities and multiple deadlines Strong attention to detail and accuracy Fluent in English, both written and verbal Preferred / Bonus Skills

Experience reading or interpreting

construction plans Experience with

tendering and contract management Experience supporting PMO functions Experience working with project metrics, scorecards, and reporting systems Education

Bachelor's degree in

Accounting, Business Administration, Finance, or another business-related field

preferred. Work Arrangement

Hybrid – 3 days onsite Candidates local to the designated work location are preferred and must be able to work onsite three days per week. About Us: Founded in 2009, IntelliPro is a global leader in talent acquisition and HR solutions. Our commitment to delivering unparalleled service to clients, fostering employee growth, and building enduring partnerships sets us apart. We continue leading global talent solutions with a dynamic presence in over 160 countries, including the USA, China, Canada, Singapore, Japan, Philippines, UK, India, Netherlands, and the EU. IntelliPro, a global leader connecting individuals with rewarding employment opportunities, is dedicated to understanding your career aspirations. As an Equal Opportunity Employer, IntelliPro values diversity and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or any other legally protected group status. Moreover, our Inclusivity Commitment emphasizes embracing candidates of all abilities and ensures that our hiring and interview processes accommodate the needs of all applicants. Learn more about our commitment to diversity and inclusivity at .

Compensation:

The pay offered to a successful candidate will be determined by various factors, including education, work experience, location, job responsibilities, certifications, and more. Additionally, IntelliPro provides a comprehensive benefits package, all subject to eligibility.