EVENTS ADMINISTRATOR

Job Description

Job Description

Job Title: Events Administrator
(also works as: Events Administrative Coordinator / Events Operations Administrator)

Position Summary

The Events Administrator plays a critical support role within the Events & Operations team, ensuring seamless execution of events through exceptional organization, communication, and administrative accuracy. This role supports event managers and directors by managing event documentation, client communications, internal coordination, and post-event follow-up. The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced hospitality environment.

Key Responsibilities

Event Administration & Support

• Prepare, maintain, and distribute event documentation including BEOs, proposals, contracts, invoices, and production summaries
• Assist event managers with timelines, internal checklists, and operational details
• Track event changes, revisions, and approvals to ensure accuracy across all departments
• Support pre-event planning and post-event wrap-ups
• Maintain organization, tracking, and inventory of event equipment and supplies; ensure proper storage, readiness, and reporting of needs or discrepancies

Client & Internal Communication

• Serve as a point of contact for basic client inquiries and administrative follow-ups
• Coordinate communication between Events, Operations, Culinary, Beverage, Production, and Finance teams
• Schedule site visits, tastings, walkthroughs, and internal meetings
• Maintain a professional and hospitality-driven tone in all written and verbal communication

Financial & Data Management

• Assist with invoicing, deposits, final payments, and expense tracking
• Maintain organized digital and physical filing systems
• Update CRM systems, event calendars, and internal trackers
• Support reporting on event volume, revenue, and operational metrics as needed

On-Site & Operational Support (as needed)

• Assist with on-site event logistics and administrative needs
• Support event teams during high-volume periods
• Ensure all event documentation is finalized and distributed prior to execution

Qualifications

• 1–3 years of experience in event administration, hospitality, operations, or a related field
• Strong organizational skills and exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple events and deadlines simultaneously
• Proficiency in Microsoft Office / Google Workspace; experience with Tripleseat, Toast, Resy Reservations Platform
• Professional demeanor with a service-oriented mindset

Preferred Skills

• Experience in hospitality, venues, restaurants, or nightlife environments
• Familiarity with BEOs, event contracts, and production terminology
• Ability to stay calm, solutions-focused, and adaptable under pressure
• Strong follow-through and ownership mentality

Perks:

• Forming part of our team The Avra Group a fast-growing company succeeding in the world of luxurious fine dining.
• Healthcare benefits, and retirement plan.
• Complimentary meals during shifts
• Offer growth possibilities to their hardworking team members

Avra BH is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.