School Administrative Assistant - 2026/27 School Year

Job Description

Job Description

Crystal Lake School District 47 currently has an opening for a School Administrative Assistant at Hannah Beardsley Middle School for the 2026/27 School Year. The goal of this position is to provide a positive first impression of the school community for all parents/faculty/visitors who enter the building, providing them with information regarding school business, as requested. In addition, this position maintains and implements a variety of office related responsibilities in an effort to assist building administration in the management of the school day.

The ideal candidate will:

• Answer telephones, taking messages for faculty and administration, documenting information regarding student absences, answering questions from parents about daily school activities.
• Maintain an appropriate and high level of confidentiality regarding the daily events that occur throughout the building.
• Prepare and maintain all information related to students (except for health records), including running reports, updating information district systems, and communicating information as needed.
• Facilitate proper working order and upkeep of office equipment including copy machines, walkie-talkies, laminator, shredder, etc.
• Execute all written, verbal, and electronic communication, as directed, including correspondence within building, throughout district, and with the community.
• Process money taken in at the building level, maintain accurate records, and follow established procedures with the district business office.
• Order and distribute office supplies, equipment and related materials.
• Distribute US mail and district mail to building faculty.
• Assist students, parents, staff, and administrators in school related issues on a daily basis.
• Assist in the health office as needed.
• Perform other tasks as assigned by supervisor.

Requirements include:

• High School Diploma,
• Ability to use effective and positive interpersonal communication skills
• Adaptability to performing a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure
• Demonstration of high levels of flexibility, articulation, concentration, confidentiality, and organization
• Ability to use Microsoft Office
• Familiarity with Skyward, Absence Management and Synergy systems a plus
• Sitting, standing, bending, walking