Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to support a busy construction-related office. This contract opportunity is ideal for someone who enjoys keeping administrative tasks organized, maintaining accurate records, and helping daily office operations run smoothly. The role offers a steady, fast-paced environment where strong communication and follow-through are highly valued.

Responsibilities:
• Organize and process onboarding paperwork for new team members, ensuring documents are complete and properly filed.
• Review employee timesheets for completeness and accuracy before submitting them to the payroll team.
• Scan, upload, and maintain timekeeping records so they are accessible and current.
• Update and manage team spreadsheets to keep operational information accurate and well organized.
• Prepare and distribute large-volume timesheet communications to employees and internal stakeholders.
• Provide general front office and administrative support, including handling calls and assisting with routine office needs.
• Enter and maintain data in office records and tracking tools with a high level of accuracy.• Previous experience in an administrative, office support, or receptionist-focused role.
• Ability to manage data entry and document handling with strong attention to detail.
• Comfortable answering inbound calls and communicating effectively with employees and visitors.
• Experience using spreadsheets and standard office software for tracking and organization.
• Strong organizational skills with the ability to manage multiple tasks in a fast-moving environment.
• Bilingual Spanish skills are a plus.
• Reliable communication skills and a consistent, detail-oriented approach to daily responsibilities.