Contract Routing Manager

About Us

The University System of Georgia (USG) is comprised of 25 higher education institutions as well as the University System Office (USO). Within the USO, our administrative operations are primarily housed in the Trinity Washington Building located in downtown Atlanta. Our Information Technology Services (ITS) division is located in Athens. The University System of Georgia Shared Services Center (SSC) is located in Sandersville. The Georgia Public Library System is located in Atlanta. The Georgia Archives is located in Morrow. The State of Georgia Records Center is located in Austell.

Location

The primary location for the position is 270 Washington Street, SW, Atlanta, GA 30334.

Department Information

Exciting Career Opportunities with the University System of Georgia Office of Strategic Sourcing

Are you ready to make a meaningful impact while working in a dynamic and fast-paced environment? The University System of Georgia (USG) Office of Strategic Sourcing is seeking experienced and motivated professionals to join our collaborative team. Together, we drive innovative procurement solutions that support affordability and access to higher education across the state of Georgia.

What We Do:

At the heart of our mission is the commitment to ensuring Georgia's students can pursue quality education at an affordable cost. Through strategic sourcing initiatives, we competitively bid cutting-edge solutions and critical resources, including ERP systems, technology tools, and facilities contracts, that directly contribute to operational efficiencies for our 25 public colleges and universities.
Our work doesn't stop there. By implementing best practices in procurement and fostering strong vendor relationships, we create opportunities for savings and innovation that empower institutions to redirect resources toward academic excellence.

Why Join Us?

Dynamic and Fast-Paced Environment: Each day brings new challenges and exciting projects that will keep you engaged and motivated.
• Impactful Work: Your efforts directly support affordability and accessibility in higher education, benefiting thousands of students across the state.
• Collaborative Team Culture: Be part of a supportive team that values innovation, teamwork, and the diverse perspectives each member brings.
• Professional Growth: Enjoy opportunities to lead transformative projects, develop professionally, and work with state-of-the-art procurement systems.
• Meaningful Contribution: Know that your work contributes to making college education more affordable and attainable for Georgia's students.
We are looking for professionals with a passion for strategic sourcing, procurement innovation, and a genuine desire to make a difference. Whether you bring expertise in competitive bidding, contract management, or technology implementation, your skills will be instrumental in driving our mission forward.

Join Our Mission:

If you thrive in an exciting, fast-moving environment and are ready to make a tangible difference in higher education, we invite you to explore opportunities with the USG Office of Strategic Sourcing. Together, we can shape the future of education in Georgia.

Job Summary

The Routing Manager will provide excellent customer service for the system office and occasionally USG institutions. Routing Manager will maintain positive relationships with all business partners, customers and suppliers, and collaborate well with all levels of USO and USG personnel. Must be proactive in all follow up matters and be willing to connect multiple times while maintaining the aforementioned positive relationship for the same item or request.


This position is responsible for inputting, updating, and administration of contracts for multiple areas and departments. This position is responsible for maintaining a contract repository and system of contract management, ensuring suppliers are using contracted rates and meeting commitments per agreement, managing electronic contract files related to bids and notices posted, renewals for related contracts, and updating databases with contract information to maintain visibility for all USG institutions and audits.


It is preferrable for the Contracts Routing Manager to have experience with PeopleSoft Financials and/or Workday, eProcurement, and Jaggaer Marketplace and Jaggaer Sourcing Director applications. Successful candidate will assist end users with learning how to submit contracts for execution, as well as helping teammates with reviewing and working requisitions and purchase orders, ensuring all appropriate paperwork is obtained and dispatching of orders to end users and suppliers as needed.
This position may assist with training USO personnel in state purchasing requirements and purchasing software. Provides regular assistance and direction to other USO personnel related to purchasing policies and procedures with a focus on documentation requirements.


Responsibilities

Serves as the primary liaison for contract submissions, coordinating with Purchasing, Legal Affairs, suppliers, and end users to facilitate compliant contract terms and conditions and support contract execution throughout the contract lifecycle. Maintains contract records and supports ongoing contract administration through established contract management and repository systems. Reviews and processes departmental requisitions and contracts for accuracy and completeness, ensuring compliance with State procurement policies and institutional requirements. Responsibilities include verifying appropriate documentation, approvals, chart string and NIGP coding, and required supporting materials prior to routing through the Contract Routing Portal for signature and further processing.

Works with Contracting & Sourcing Manager and Business Owner to produce sole source and cooperative/consortium notices for annual and multi-year agreements as needed. Responsible for administration, annual renewals, change orders and amendments for assigned contracts.


Provides subject matter expert assistance and direction to USO personnel related to contract routing process and purchasing procedures; assists in delivery of purchasing training.

Provides reporting including statutory reporting: 1) Responsible for weekly and monthly Contract reporting and status updates of lifecycle and signature completion. 2) Review purchase order repository of all purchase orders issued including backup; 3) Assist in transparency in Government reporting for encumbrances annually; 4) Assist in Immigration Affidavit / E-Verify Contractor reporting annually.

Required Qualifications

Education: Bachelor's degree required
Experience: At least 3 years experience required.


Preferred Qualifications

Education: Bachelor's degree in a business discipline is preferred.

Experience: Contract knowledge and paralegal experience preferred. At least 3 years experience as a Buyer or similar position.

State of Georgia Certified Purchasing Manager (GCPM) certification is preferred. This will be a development goal in the first nine months if not currently holding the certification.


Knowledge, Skills, & Abilities

Skills and Attributes requires for successful completion of Job Responsibilities: Possesses or demonstrates the ability to obtain thorough knowledge of State of Georgia procurement regulations, including qualifications consistent with Georgia Certified Purchasing Associate (GCPA) standards. State of Georgia GCPA and/or Georgia Certified Purchasing Manager (GCPM) or Request for Proposals certification is preferred, with the expectation that, if not currently held, the training opportunity will be provided and it must be passed and obtained within 9 months of hire.


Must possess thorough knowledge of contract administration in accordance with the Georgia Procurement Manual and applicable policies. Experience with contract terms and contracting redline and revision is preferred. Attention to detail and ability to read long contracting documents is required. Must represent the best interests of the USG at all times, while maintaining an ability to collaborate with all levels of USO, USG and State Agency employees in a positive and effective manner.


Leadership: Works collaboratively with end users to educate and guide departments on proper procurement and submission procedures while delivering responsive, professional customer service. The role requires effective communication and the ability to work professionally with stakeholders at all organizational levels to ensure successful contract resolution and execution.

Management: Will manage the solicitation process, assigned contracts and affiliated purchases.


USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at .

Conditions of Employment

Offers of employment are subject to federal and state laws, as well as the statutes, rules, and regulations of this institution, and the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG). These Bylaws and Policies are available for inspection upon request.

Equal Employment Opportunity

The University System Office is an equal employment, equal access, and equal opportunity employer. It is the policy of the University System Office to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50).

For questions or more detailed information regarding this policy please contact the University System Office Human Resources at View phone number on click.appcast.io. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact Human Resources.

Background Check

Offers of employment are subject to a background investigation, including criminal records history, to determine eligibility for employment. Additionally, credentials and employment history stated in your application materials are also subject to verification.

For certain positions, a satisfactory credit check, MVR, or other relevant investigations may also be conducted. The University System Office holds the sole discretion in assessing eligibility for employment.