Coordinator for Alumnae/i Relations & Giving

Job Description

Job Description

Founded by the Sisters of Charity of New York, the University of Mount Saint Vincent is an academically excellent, authentically inclusive, Catholic and ecumenical liberal arts university. The University combines a strong core curriculum with a full array of majors in the liberal arts and, within the tradition of liberal education, selected professional fields of study.

At Mount Saint Vincent, a student’s education extends beyond knowledge, skills, and preparation for work. We seek the development of the whole person. In the spirit of Vincent de Paul and Elizabeth Ann Seton, we foster an understanding of our common humanity, a commitment to human dignity, and a full appreciation of our obligations to each other.

Position Summary:

Reporting to the Senior Director for Alumnae/i Relations and Giving the Coordinator will contribute to the development of strategies designed to secure the engagement of alumnae/i and other friends in support of the University’s fundraising and strategic goals.

The coordinator will be responsible for implementing those strategies by planning and executing special events and ongoing programs, developing persuasive communication materials, recruiting and cultivating volunteers, supervising student employees, and maintaining data necessary to monitor goals and achievements. 

This is a full-time, exempt position who is expected to work onsite, five days a week, Monday - Friday.

Responsibilities:

• With the Senior Director and Assistant Director of Alumnae/i Relations and Giving, contribute to the development of integrated annual fund participation strategies and annual giving goals based upon analysis of past campaigns and constituency groups, in order to generate increasing levels and numbers of gifts from alumnae/i and friends.
• Work with the Alumnae/i Relations and Giving team to set a communication plan/schedule for the University’s annual giving initiatives. Ensure annual giving appeals are developed and deployed on time, and in alignment with that schedule.  
• Draft and develop annual giving appeals and written materials necessary for annual giving solicitation. Collaborate with the Office of Communications and Marketing to ensure pieces align with the University’s editorial and brand guidelines.
• Maintain appeal, gift, and campaign details, as well as donor information in Raisers’ Edge database, ensuring proper documentation and tracking of annual fund operations; prepare reports tracking giving, progress towards goals, and pledge information.
• Maintain the schedule of annual giving reports for monitoring progress and completing necessary donor recognition.
• Implement, promote, and support alumnae/i events and programs that align with the University’s strategic plan and annual giving goals, including but not limited to on campus, local, and virtual programming as well as centerpiece programs such as Reunion and Homecoming Weekend, and affinity group events.
• Serve as lead at various alumnae/i events both on-campus and in the tri-state area.
• Assist in the scheduling, planning, and execution of a multi-year regional travel and event schedule.
• Together with the Senior Director and Assistant Director of Alumnae/i Relations and Giving, coordinate all University Athletic fundraising initiatives in collaboration with the Department of Athletics. Provide department leadership, coaches, and players assistance in the development and design of fundraising initiatives, and offer logistical/operational support to facilitate effective gift acknowledgment and record keeping.
• Support the engagement of the President’s Associates Council, a peer-to-peer fundraising initiative focused on cultivating, soliciting, and stewarding annual gifts of $1,000 or more. Plan, promote, and implement all phases of events (invitations, catering, scripts/programs, etc.) for the program.
• Oversee the student employment program including, hiring, training, supervising, and evaluating the Office Assistants and "Dolphin Dialer" phone team of approximately 8-14 students. Plan comprehensive training sessions for these students to serve as ambassadors of the University/Advancement team and for the Dolphin Dialers to secure contributions via telephone.
• Participate in identifying, recruiting, training and stewardship of alumnae/i class ambassadors and volunteers to engage graduates with the University in order to cultivate and solicit support of the Institution’s goals and objectives.
• Serve as back-up gift processor in the Office of Advancement, completing gift batches, financial deposits and acknowledgment production when necessary.
• Support the work of the Alumnae/i Association, its executive board and standing committees and chapters.
• Participate in University-wide and Advancement events, especially those related to fundraising.

Requirements

Successful candidates will have demonstrated relevant experiences related to developing engaging programming; drafting communications and appeals; supervising student workers; and recruiting and motivating volunteers. Strong oral and written communication skills, strong analytical skills, attention to detail and follow-up skills are required. Experience with Raisers Edge development software is desirable. Some evening and weekend work, and business travel is required. The successful candidate will demonstrate an understanding and genuine admiration of the mission of the University.

Candidates should be creative, exercise discretion and good judgement, and be motivated to remain abreast of best practices in annual giving and current fundraising, direct marketing and volunteer management programs and practices used in the non-profit sector.  Candidates should have an interest in a working environment which demands flexibility, encourages creativity and collegiality while emphasizing accountability for meeting goals. Bachelor’s degree required. Prior experience in higher education fundraising is preferred. Driver’s license required. Qualified graduates of the University are encouraged to apply. 

Benefits

The annual salary for this position is $66,300.

The University offers a comprehensive benefits package designed to support employees’ health, financial well-being, and work-life balance. Benefits for eligible employees include:

• Paid time off, including vacation and sick leave
• Medical, dental, and vision insurance
• Flexible Spending Account (FSA)
• Enhanced Short-Term Disability coverage
• Employer-paid Long-Term Disability coverage
• Voluntary Life Insurance
• Commuter benefits
• 403(b) Retirement Plan
• Employee Assistance Program (EAP)
• Professional development opportunities
• Tuition benefits for employees and their dependents

Eligibility for benefits is subject to the terms and conditions of the applicable benefit plans and University policies.