Venue Sourcing Intern

Job Description

Job Description

Building a Brand Starts with a Story

FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have utilized three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency. Managing over 37,000 events & projects annually across 110 countries, FIRST serves 130+ brands, specializing in Fortune 500 companies within the Financial Services, Technology, Healthcare, Media, and Professional Services sectors. FIRST is part of the broader Encore family of companies. Encore is a global leader in event production and technology.Consistently recognized for excellence, recent honors include 2026 Chief Marketer Agency of the Year, the Ad Net Zero Award for sustainability, and more.

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Location: This role necessitates being in person for 20-25 hours minimum per week, 3 days a week in office based on school schedule, if applicable.

The Venue Sourcing Intern supports the Venue Sourcing team in the end-to-end sourcing process for a variety of meetings and events. This role provides hands-on experience in site selection by assisting with venue research, supporting the review of venue contracts and client addendums for accuracy, and helping to develop and submit RFPs (Request for Proposals) through platforms such as Cvent. This position is designed to provide exposure to venue sourcing operations, systems, and client service within a fast-paced, global brand experience agency.

Your Contributions

• Support the team in researching and identifying venues for meetings and events
• Assist in reviewing venue contracts and client addendums for accuracy
• Help prepare and submit RFPs (Request for Proposals) using platforms such as Cvent
• Track and organize venue responses, availability, and pricing details
• Assist in compiling cost comparisons and tracking potential savings for clients
• Contribute ideas and assist with creative solutions during the sourcing process
• Help consolidate information for client reports and presentations
• Maintain and update venue information in Cvent and internal databases
• Support coordination of site visits, including logistics and materials preparation
• Attend industry events when appropriate for learning and exposure
• Help build and maintain a database of venues, hotels, and destinations

Act as an ambassador for the FIRST brand, leading by example and displaying the company's core values (Ambition, Creativity, Excellence, Integrity, Teamwork)

• Proficient with Microsoft Office including Excel and PowerPoint
• Strong oral and written communication skills
• Creative problem solver, resourceful, and a team player
• Ability to manage multiple projects simultaneously, prioritize workloads and maintain attention to details

United States Residents: The base pay for this position is $20/hr for undergraduate $25/hr graduate students

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FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.