Accounts receivable specialist

job summary:
We are partnering with a premier, international client in the Northern Westchester County area to recruit a detail-oriented and proactive Accounts Receivable / Collections Specialist to join their growing finance team. This critical role is key to maintaining strong cash flow and preserving excellent customer relationships. The ideal candidate will balance financial precision with exceptional communication skills, ensuring timely collections, accurate invoicing, and effective account reconciliation.

location: Mount Kisco, New York
job type: Permanent
salary: $60,000 - 75,000 per year
work hours: 9 to 5
education: Associate's degree
experience: 3 Years


responsibilities:

• Record incoming payments from multiple channels, including electronic payments, lockbox activity, and checks, with a high degree of accuracy and timeliness.
• Match customer remittances to outstanding invoices, research variances, and resolve posting issues to keep accounts current.
• Oversee deduction activity by reviewing chargebacks, shortages, and pricing-related variances, then coordinate follow-up for proper resolution.
• Process credit applications and recommend credit limits and maintain credit application log.
• Review customer discount claims to confirm they align with approved terms and apply them correctly within the receivables process.
• Monitor accounts receivable aging reports and proactively follow up on past-due accounts.
• Contact customers via phone and email to resolve outstanding balances and ensure prompt payment.
• Issue accurate and timely invoices, credit memos, and statements.
• Research and resolve payment discrepancies, short pays, and customer disputes in a professional manner.
• Maintain detailed records of collection activities and customer communications.
• Collaborate with the sales, customer service, and finance teams to resolve billing issues.
• Reconcile accounts and apply payments accurately to the appropriate invoices.
• Prepare weekly and monthly reports on AR aging, collections status, and cash forecasts.
• Assist with month-end close processes related to AR.
• Communicate and respond to audit questions as they relate to accounts receivable
• Assist management with special projects as requested, such as account analysis
• Perform other duties as assigned.
• Inform manager of all unusual circumstances and problems timely
• Abide by all company rules, policies, and procedures

qualifications:

• College coursework in Finance/Accounting Preferred
• Syteline Experience preferred
• Excellent Microsoft Office skills (word, excel, access
• Experience working with accounts receivable and collections, preferably within manufacturing or a similar industry
• Prefer to have 2-3 years of Accounts Receivable experience
• Experience with Dunn & Bradstreet Business reporting system
• Customer service oriented; with strong problem-solving capabilities, when working with customers and internal customers
• High attention to detail and ability to manage multiple accounts effectively
• Excellent verbal and written communication skills
• Strong attention to detail
• Ability to work independently and as part of a team in a fast-paced environment

skills: Credit & Collections, A/R Review


Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on click.appcast.io.


Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).


This posting is open for thirty (30) days.