Proposal Coordinator

Job Description

Job Description

Benefits:

• 401(k) matching
• Competitive salary
• Paid time off

iQuasar, LLC is looking for a Proposal & Business Development Coordinator role. We strive to provide the next generation of cutting-edge technologies. Our growth means exciting career opportunities for talented professionals in engineering, software development, and other key areas. We offer competitive compensation and benefits including Health, Vision, and Dental Insurance, matching the 401k plan, and other benefits given below, excellent training, and a vibrant working environment. Our employees are exceptional, giving us a competitive advantage by innovating solutions with a strong sense of mission and integrity.

One of our clients in Fredericksburg, VA , needs a Proposal & Business Development Coordinator for a contract position.

• Title: Proposal & Business Development Coordinator
• Visa Status: US Citizen
• Location: Fredericksburg, VA
• Employment Type: Full-time /Hybrid (2 days onsite)

Summary / Objective
The Proposal & Business Development Coordinator plays a dual-role supporting Flatters integrated growth engine across business development, capture, and proposal operations. This position enables disciplined pipeline management, AI-enabled proposal processes, evaluator-focused content development, and marketing alignment to strengthen Flatters pursuit of DoD and DHS opportunities.
The Coordinator partners with BD, Capture, Proposal Management, SMEs, and corporate leadership to support compliant, compelling, and timely submissions in accordance with Flatters strategic business goals for CY25CY30, including expansion within target NAICS codes, growth on key IDIQs, and increased win probability through disciplined processes and tools.

Essential Functions

1 . Proposal Coordination & Production

• Support proposal kickoff meetings and contribute to schedule development, compliance matrices, and task assignments.
• Conduct and document RFP analysis to extract requirements, deliverable structures, templates, and evaluator criteria.
• Coordinate proposal writing inputs, including technical narratives, corporate experience, rsums, key personnel information, and forms (SOCIO, reps/certs, SF forms, OCI statements).
• Assemble, format, and edit proposal volumes for consistency, clarity, grammar, and adherence to Flatters one-voice standard.
• Track and organize all drafts through version control and SharePoint library/taxonomy.
• Support pricing team by preparing pricing templates, gathering labor category mappings, and ensuring pricing deliverables match RFP instructions.
• Manage graphics requests, coordinate visual assets, and ensure brand-consistent presentation.
• Facilitate color team reviews (Pink/Red), consolidate reviewer comments, and track adjudication through final submission.
• Support final production, packaging, portal submission, and compliance checks.

3. Knowledge Management & Analytics

• Maintain proposal library assets (templates, graphics, resumes, past performance library, boilerplate, compliance tools).
• Track and report weekly BD metrics, proposal throughput, CRM activity, and KPI dashboard data.
• Maintain past performance databases, ensuring entries align with target NAICS, agencies, and capability lanes.
• Assist in implementing AI/automation workflows that support faster, more accurate proposal development

Competencies

• Strong initiative, ownership, and follow-through in a fast-paced environment.
• Excellent written and verbal communication; able to translate technical input into evaluator-focused narrative.
• High attention to detail and accuracy.
• Project management and time management excellence.
• Ability to collaborate across BD, capture, delivery, SMEs, and executives.
• Familiarity with federal procurement processes, IDIQ/BPA task order models, and Shipley methodologies.
• Proficiency with AI tools, Microsoft 365, Zoho CRM, SharePoint, and Adobe Suite.

Disclaimer:

• The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Additional information:

• Flatter, Inc. is an equal opportunity employer, all interested qualified applicants are encouraged to apply, EEO/D/M/V/F. Flatter welcomes and encourages diversity in the workforce. All your information will be kept confidential according to EEO guidelines.

Requirements:
Required Education & Experience:

• Bachelors degree in Business, Marketing, Communications, English, or related field.
• 13 years of experience in government contracting, BD, marketing, or proposal coordination.
• Proficiency in Microsoft 365, SharePoint, Zoho CRM, Adobe.
• Ability to interpret RFPs and develop compliant, compelling proposal content.

Preferred Education & Experience:

• APMP certification or Shipley training.
• Experience supporting IDIQ/BPA task order responses.

Benefits:
iQuasar, LLC offers a comprehensive benefits program including various options in these plans:

• Competitive salaries
• Vacation/sick leave
• Paid time off
• Nationally recognized insurance providers with online benefits services

If you are interested in this position, please send me a copy of your latest resume at View email address on ziprecruiter.com with the information requested below: Also, please let me know what time/number is best to call to discuss this great opportunity. In case you are not interested in this position, or this is not a right fit for you, please feel free to share this opportunity with your friends/networks or anyone you know who may be interested in this position. Thank you!

• Availability to start a new job
• Best Rates
• Contact #

Please dont hesitate to contact me for any question (s) you may have. All employment is decided on the basis of qualifications, merit, and business need.

Regards,

Feseha Banday
Senior Recruitment Professional
iQuasar, LLC
Cleared Recruitment | Proposal Development | Technology
View email address on ziprecruiter.com
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An Equal Opportunity Employer
iQuasar is proud to be an Equal Employment Opportunity Employer. We do not discriminate based on race, religion, color, national origin, political affiliation, sex, sexual orientation, gender identity, age, marital/parental /veteran status, disability, genetic information, membership in an employee organization, retaliation, military service, other non-merit factors, or any other applicable characteristics protected by law .

Flexible work from home options available.